Senior Administrative Manager

Ettijahat - Independent Culture announces the call for applications for the position of Senior Administrative Manager at Ettijahat - Independent Culture.

Under the supervision of the Executive Director of Ettijahat - Independent Culture, the Senior Administrative Manager will be responsible for the strategic admin and financial planning and implementation of the yearly budget, including ensuring that all legal and work procedures are followed. The Senior Administrative Manager will also be responsible for implementing the institution’s human resource plan; and will manage and oversee all administrative aspects of relationships and contracts between Ettijahat - Independent Culture and other institutions.

This position is based in Beirut and interested applicants must have a legal working permit to work in Lebanon

Responsibilities

• Take charge of all legal aspects of the day-to-day running of the office and human resources
• Attend meetings and cultural events to maintain Ettijahat’s strong public visibility
• Participate in outlining the institution’s annual budget
• Participate in maintaining healthy and courteous relationships with the institution’s donors and create new relationships with additional donors
• Oversee financial policies, rules and regulations
• Supervise the implementation of appropriate financial procedures and perform periodic audits and reviews of the institution's accounts and treasury
• Draft monthly and annual narrative and financial reports
• Follow up on the annual financial report and tax declaration issued by the legal accountant
• Follow up on the implementation of the institution’s annual plan according to the established schedule and the standards of work expected by beneficiaries
• Design systems of performance review for personnel and monitor their implementation
• Develop systems regarding personnel affairs within the institution, review work agreements and internal regulations and follow up on their implementation
• Supervise the implementation of insurance policies for employees, offices and various work sites
• Fulfil other tasks assigned by the Executive Director

Experience

• A bachelor’s degree in administration from an accredited university is required for this position
• 4+ years’ experience in a management-related position in a non-profit organisation, foundation or corporation is required; experience in the field of arts and culture is preferred
• Demonstrated ability to build and maintain relationships with a wide array of people – professionals at junior and senior levels, for-profit and non-profit institutions, and people from diverse backgrounds
• Experience in reporting, budgeting (programme and administrative) and confidence in handling financial reports and figures
• A strong interest and understanding of the overall socio-political context of the Arab region
• Flexibility in adapting to unexpected circumstances and a demonstrable ability to find solutions for challenges and difficult situations
• Excellent English writing skills
• Fluency in Arabic (verbal and written) is required; knowledge of French is an additional asset
• Experience in developing institutional strategies
• A good understanding of the principles of monitoring and evaluation exercises;
• Willingness and ability to travel to follow up on projects
• Readiness to work over-time when needed

About Ettijahat

Ettijahat – Independent Culture is a cultural organisation founded in late 2011. Ettijahat seeks to activate and amplify the role of independent culture and the arts in processes of cultural and social change. Ettijahat tries to achieve this by supporting artists and  cultural initiatives, enabling young researchers, working to build consensus and alliances between individuals and cultural institutions, promoting the arts and artists through regional and international platforms, and helping communities everywhere to access art and culture.