Finance & Administrative Assistant

ROLES AND RESPONSIBILITIES

PAYMENTS

  1. Coordinate with suppliers for receiving invoices & receipts
  2. Prepare supplier invoices properly for FM approval & related procedure
  3. Prepare and deliver payments (transfers, checks & cash) as per the manager instructions
  4. Prepare bank letters and collect bank correspondence

 

ACCOUNTING

  1. Prepare transactions on the accounting system
  2. Prepare receipt vouchers and seek signatures as per Adyan’s policies
  3. Assist senior accountant with daily routine accounting work
  4. Document, file and archive accounting transactions

 

Stock

  1. Prepare & control stock database
  2. Issue stock selling invoices

 

PAYROLL

  1. Prepare the Attendance sheets, Leave requests, Sick leave, Replacement Days, Transportation process.
  2. Maintains proper updated files for employees/consultants.  
  3. Prepare NSSF & MOF legal documents for employees
  4. Send memos for holidays and similar information

 

OTHER

  1. Perform any other task as requested by the Line Manager.

 

JOB REQUIREMENTS

QUALIFICATIONS

  • Bachelor’s degree in Business Administration with emphasis on Accounting
  • Minimum 3 years of solid experience in administrative work
  • Advanced level of English and Arabic proficiency (both oral and written)
  • Proficient in Excel, Word, Outlook, MS Office in general
  • Believing in Adyan’s mission and values

 

COMPETENCIES

  • Excellent time management and multi-tasking skills
  • Excellent oral and written professional communication skills
  • Positive attitude and collaborative spirit

Willing to work in different administrative fields within the office and on events’ sites, including work abroad

Intervention Sectors
Business & Economic Policy
Trade & Finance
Location
  • Lebanon
  • Beirut
  • Beirut
Application Deadline
Organisation
Adyan Foundation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines

Interested candidates should apply by sending one attached document, before Tuesday 3 November 2020, 5:00 PM (Beirut time), on: president@adyanfoundation.org
The document should be in English and includes, in one Word or PDF document, all the following:

 

  • A brief of around 150 words demonstrating why the candidate is the right person for this position
  • Current professional situation and date of availability if selected for the Job
  • Detailed professional experience, including description of elements related to the current vacancy
  • Educational background
  • Skills and languages
  • Hobbies
  • Date of birth, gender, nationality(ies), home address and mobile, driving license (if available)
  • Contacts of two reference persons (one of them having or had a professional relation with the candidate)

Only shortlisted candidates will be contacted.

Requires a Cover Letter?
Yes
Experience Requirements
3 to 5 years
Education Degree
Bachelor Degree
Education Degree Details
Bachelor’s degree in Business Administration with emphasis on Accounting
Arabic
Excellent
English
Excellent
French
None
Hide guidelines for wrong answers
No