Project Manager

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Lebanon is responding to the Beirut explosion with a two-phased response; first line emergency aid for the first 3-6 months, aimed at the most vulnerable groups in the city such as LGBTQ communities, refugees, migrant workers, GBV survivors and the extreme poor. This phase will be followed by recovery and rehabilitation work, with strong civil society and advocacy components, and support to micro small businesses (SMEs) and Social Enterprises (SEs), for the remaining 9 – 12 months. The response will be largely implemented through partners.

Job Purpose

The Project Manager position will lead on and is accountable for all the programmatic, management and partnership aspects of a project to support affected Micro and Small Enterprises (MSEs) and Social Enterprises (SEs) in Beirut. He/she will oversee effective management and relationships with relevant external stakeholders, manage the interventions throughout the project cycle, including budget management (expenditure planning and expenditure monitoring), lead in preparing and developing high-quality programme plans, including Monitoring, Evaluation, Accountability and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, and enhance internal and external learning and representation. The Project Manager has 1 direct report (one Project Officer). The Project Manager reports to the Beirut Response Coordinator.

Core Details

Location: Beirut

Internal Grade: C2

This role reports to: Beirut Response Coordinator

Staff reporting to this post: 1 direct report (Project Officer).

Annual budget for the post: Up to 1 million EUR

Key relationships/interactions:

Human Rights and Economic Justice Coordinator, Economic Justice Program Manager, Monitoring, Evaluation, Accountability and Learning (MEAL) Officer, Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator, Gender Advisor, Research and Policy Advisor, Funding Coordinator, Grants Manager, Research and Policy Advisor

Screening checks:

All successful candidates will be screened through Retinitis World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Project Cycle Management & Programme Quality

• Develop and oversee programme management instruments such as project workplans, spending plans, procurement plans – with an eye for continuous adaptation and improvement;
• Work closely with the Beirut Response Coordinator and Economic Justice Programme Manager, as well as support staff, to provide appropriate guidance to the implementing field team including partners;
•  Ensure that all activities mainstream gender justice, protection and disability inclusion, as appropriate;
•  Promote monitoring, evaluation, accountability and programme quality, by supporting the design and adaptation of monitoring frameworks, monitoring tools, and review and follow-up on findings, support learning reviews and evaluations, ensuring that learning from monitoring and evaluation informs continuous quality improvement of Oxfam’s programme;
•  Provide robust monitoring of budgets and project spending trends, and propose budgetary adjustments;
• Lead on initiating relevant procurement processes, with support from Logistics, in line with programme spending and procurement planning;
• Ensure a constant and constructive relationship with partners in the areas of intervention, as well as other relevant stakeholders;
• Lead in preparing narrative progress reports for donors in collaboration with partners, project staff, technical advisors, Funding Coordinator and support teams. Ensure narrative reporting meets Oxfam and donor’s requirements;
• Ensure that risk management and contingency planning is included at all stages of the programmes;
• Ensure compliance with the rules and regulations of Oxfam and Oxfam’s donors.
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant;

People Management and Collaboration

• Recruits and line manages one Project Officer;
• Report regularly to the Beirut Response Coordinator, and work closely with the Economic Justice Programme Manager;
• Work with consultants (e.g. research consultants, digital designers, and trainers) in implementing different components of the project;
• Work closely with the HR, finance, and logistics teams;
• Work closely with the Grants and Compliance team to ensure effective and timely reporting;
• Ensure staff are compliant with key internal procedures including security requirements and code of conduct;
• Oversee performance management and staff development of team members, and provide necessary and timely feedback to all staff being directly managed;
• Ensure the physical welfare and well-being of staff directly assigned to the project.

Partner Relations Management

• Lead on project partnership relations and day-to-day communication;
• Support partners in planning, implementing, and monitoring project activities;
• Responsible for ensuring partners receive relevant capacity building and support in line with mutually agreed capacity building plans.

External representation

• Serve as primary project representative to partners, and Oxfam team (internal representation);
• With the support of the Beirut Response Coordinator and Economic Justice Programme Manager, represent Oxfam with the donor, on all project matters;

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person specification

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
• Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner
• Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Essential - Experience, Knowledge, Qualifications & Competencies

• 3 to 5 years of experience in managing programmes in the livelihoods sector.
• Project cycle management experience, including work planning, budgeting, reporting, and monitoring & evaluation
• Demonstrable understanding of the gendered dynamics of labour relations, and linkages to decent work
• Ability to work in partnership with CSOs, networks of CSOs, and the private sector in Lebanon.
• Soft skills: Leadership, teamwork, diplomacy, tact, influencing and negotiating skills,
• Excellent English and Arabic language verbal and writing skills

Desirable

• A Bachelor’s degree in a relevant discipline such as humanitarian or development studies
• Experience in protracted crisis settings
• Sound knowledge of the social, economic and political context in Lebanon
• Knowledge of Lebanese civil society organizations working on economic justice issues in Lebanon

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.