DATA ENTRY OPERATOR

Main Purpose

Carry out all activities related to entry of medical data into the mission database, according to MSF protocols and maintaining confidentiality, in order to have reliable and up to date information.

Accountabilities

• Enter medical data (e.g. patient data, dates of visit, content of prescription, viral load, etc.) in mission’s database on a regular basis and according to MSF protocols.
• Participate in compilation of data both from MSF structures and from collaborating health facilities.
• Participate in the search for missing data.
• Update files of existing patients and make any corrections needed.
• Make regular back-ups of all data processed.
• Look after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.
• Report any issue concerning data management to superior
• Elaborate statistical reports when required by the medical team.
• Ensure, promote and maintain confidentiality regarding all information registered.

MSF Section/Context Specific Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
• Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
• Filing documents according to MSF standards
• Follow the work of the data operator/s and insure data is collected accurately and efficiently.
• Create new data collection tools or customize current tools as need for project management and development purposes.
• Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).
• Attends meeting and training as proposed by the Organization in order to engage in a continue development of his/her skills
• Participating with all the team in implementing the Sexual Gender Based Violence (SGBV) protocol, identifying possible victims of SGBV and referring them to the focal point as per SGBV protocol so that they receive the necessary treatment.
• Respects all protocols and measures put in place for CoVid prevention and promote the respect among patients and colleagues

Requirements

Education

Essential, higher education with proven computer literacy, degree in Information and Technology (IT) or mathematics field, desirable

Experience

Minimum 2 years work experience in data entry/analysis

Languages             

Arabic and English.

Knowledge

• Able to learn and use software used for recording (i.e. DHIS2, etc.)
• Essential computer literacy (word, excel)

Competencies

Results, teamwork, commitment, flexibility, service