Finance Officer

Accounting:

Update financial sheets with daily transactions using excel and Accounting Software (SAGA)

Ensure proper integration of costs incurred by the HQ into the accounting software

Prepare the monthly bank reconciliation for all SIF bank accounts

Prepare bi-weekly and monthly Cash counts to all the cashboxes (USD, LBP, EUR, etc)

Record accounts payable and accounts receivable, especially on transactions related to NSSF, Income Tax, and third party contracts

Ensure the proper matching of the transfer and accrual transactions on SAGA

Analyze, correct the accountancy according to the HQ feedback

Check the expenses and ensure setting up of SIF vouchers with special attention to budget lines, accounting codes, etc.

Finance

Check the monthly payroll and ensure the calculations are adequate before sending it to the Line Manager

Prepare the payments related to NSSF, income tax, and all the related taxes of the organization

Support in preparing reports for NSSF (monthly and yearly), Income tax (Quarterly and yearly)

Prepare on a monthly basis the VAT declaration (copy of the invoices and excel sheet recap) and issue a quarterly report

Process invoices and follow up with suppliers and partners, after checking that all supporting documents are compliant with SIF and donors’ rules and regulations

Prepare the allocation tables for the shared costs (salaries, communication, etc.)

Prepare project budgets in accordance with the directives of the head of mission, the Regional coordinator and HQ

Prepare the mission’s BFU update and share it with budget holders

In coordination with Project Manager, prepare partners budgets and MoU

Prepare and update on a monthly basis the Budget follow up for the partners

Participate in quarterly and yearly Financial audits

Support in the preparation of the yearly financial reports to the MoI

Alert the line manager in case of discrepancies or non-compliance of the rules.

Manage all filing related to the Finance department (hardcopy and softcopy)

Regularly reporting to the Head of Mission regarding the accounting status of the mission

Cash Management:

Track the bank accounts’ balances on a weekly basis, and alert the line manager in case of discrepancies and/or shortage of cash

Manage the cash box and make sure that all the payments are done according to SIF standards

Prepare all kinds of cash and wire transfer payments (suppliers, partners, national staff salaries, expatriates’ payments, etc.)

Manage the cash balances in the office, and ensure the minimum cash amount is always available as per SIF rules and regulations

Withdraw checks from the bank to refill the cash balances in the office

Prepare the Payment Follow Up Table for partners and Suppliers

Prepare the treasury forecast for the mission needs every 2 months

Coordination with Partners

Coordination with local partners on budget management and follow up

Capacity building to local partners finance team on SIF reporting process, when needed

Minimum Required Qualifications

Education: BSc degree in Finance, Accounting or Economics

Experience : Minimum 3 years of  experience in a similar role. NGO experience is a must.

Languages : Fluency in Arabic and English. French would be a plus.  

KNOWLEDGE, SKILLS & COMPETENCIES

Very Good knowledge of accounting and bookkeeping procedures

Very Good knowledge of MS Excel skills (creating spreadsheets and using financial functions)

 Familiarity with accounting software (e.g. SAGA)

Organizational and time-management skills

Attention to detail, with an ability to spot numerical errors

ETHICS AND PROFESSIONAL PRACTICE

Respect and promote SIF’s Policies and Procedures.

Report to your line manager any discrepancies of SIF’s policies among the team or partners

Maintain confidentiality at all times.