Deputy Humanitarian Programme Coordinator

ONE OXFAM GRADE: C, ZONE: 2

HOURS: 40 (FTE)

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE: Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity, within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars: The Beirut Response Pillar, the Humanitarian Pillar, and the Human Rights and Economic Justice Pillar. Under the Beirut Response Pillar, Oxfam and partners are engaged in a humanitarian response following the Beirut blast of August 4th, with cash, protection, legal and mental health assistance and support, among others. Under the Humanitarian Pillar, Oxfam works with partners to ensure that marginalised women and men (refugees and Lebanese), have safe access to WASH, attain their rights to life, security, protection and assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

JOB PURPOSE: Oxfam is seeking a dynamic and experienced Deputy Humanitarian Programme Coordinator (D-HPC) to lead on Oxfam’s emergency preparedness planning and implementation, across our areas of operation in Bekaa, North Lebanon, and Beirut, and to support the programmatic, management, program development, influencing and partnership aspects of the Beirut Response and of the Humanitarian Pillar. Apart from leading on all of Oxfam’s emergency preparedness and response activities (in Beirut, Bekaa and North Lebanon), the D-HPC will oversee effective relationships with relevant external stakeholders, provide oversight over projects in the Beirut Response and in the Humanitarian Pillar, support in preparing and developing high quality proposals and concept notes, review progress and donor reports, and enhance internal and external learning and representation. As a key role within the Oxfam Lebanon Country programme, the position is based in Zahle, with regular travel to Beirut and the North for the coordination of an emergency response, for meetings with Oxfam and partners, and for program monitoring.

JOB REPORTS TO : Humanitarian Programme Coordinator (HPC)

ROLES REPORTING TO THIS JOB :

Direct reports: Project Manager in Beirut, Project Manager in Zahle (Bekaa), Project Manager in Tripoli (North Lebanon),

Matrix management: WASH Project Officer in Zahle and Logistics and Administration Officer (based in Zahle)

BUDGET RESPONSIBILITY : $3 million to $5 million USD

GEOGRAPHICAL SCOPE: Beirut, Bekaa, North Lebanon

KEY STAKEHOLDERS

Humanitarian Programme Coordinator, Logistics and Administration Officer, Logistics Manager, Finance Manager, HR Business Partner, Project Managers, Protection Advisor, WASH Advisor, Cash Advisor, Gender Advisor, Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator, MEAL Officer, Business Services Manager, Human Rights and Economic Justice Coordinator, Deputy Country Director for Programmes, Country Director.

KEY RESPONSIBILITIES  

Emergency Preparedness and Response

• Maintain an up-to-date understanding of the humanitarian situation in Lebanon, track early warning data, access and security issues, and emergency responses by other actors, and brief humanitarian teams on relevant and latest information as it affects Oxfam and partner’s work in Lebanon in the Beirut response and in Bekaa and North Lebanon;
• Oversee and regularly update emergency rosters and rapid response teams across Oxfam’s areas of operation (North Lebanon, Bekaa and Beirut);
• Work closely with programme support teams (finance, logistics, and human resources) to ensure timely procurement, proper staffing, program quality and spending, so that Oxfam can deliver a timely and effective response to emergencies as they arise;  
• Update Oxfam’s preparedness plan on a regular basis, feeding information from support teams and advising on improvements to planning efforts;
• Lead on emergency response planning and implementation, and ensure appropriate contingency plans and related preparedness and mitigation strategies are in place and updated;
• Ensure the mainstreaming of gender and safe programming considerations throughout all of the planning and response efforts, and adherence to Oxfam’s policies and guidelines;
• Mobilise Oxfam teams to respond to emergencies in Beirut, Tripoli, North Bekaa when needed;
• Work with monitoring and evaluation staff to coordinate and update needs assessments, and gather information on early warning and impact of emergencies;
• Support team and partner risk analysis related to programme activities before and during implementation, and provide strategic steer on amending activities and approaches where necessary;
• Build Oxfam and partner staff capacity on preparedness initiatives, and on delivering a fast, agile and timely emergency response;
• Gather lessons learned from Oxfam’s emergency planning and response efforts (including the recently-established Beirut Response), in view of continuous quality improvements;
• Support the development of briefing and communications materials, and respond to information requests (by internal and external audiences), on Oxfam’s response to emergencies, while providing timely, quality inputs.

Programme Oversight on Humanitarian Program

• Maintain an analysis of the overall context and use this to inform interventions, supporting the HPC to adjust strategic directions and inform strategic decisions;
• Support the implementation of Oxfam’s Beirut Response and Humanitarian Pillar’s work in Lebanon – including ensuring coherence, standardized approaches, programme quality and good partnerships with local civil society, across the humanitarian programme and in line with the Oxfam Country Strategy;
• Support the humanitarian team in the Beirut Response and in Bekaa and North Lebanon, and partners, in developing and applying appropriate monitoring, evaluation, accountability and learning (MEAL) approaches in relation to Oxfam’s humanitarian work in Lebanon;
• Support the humanitarian programme team and partners in mainstreaming gender throughout Oxfam Lebanon’s humanitarian work;
• Support in identifying and implementing capacity building plans for Oxfam staff and local partner organisations.

Programme Design and Strategy for Humanitarian Program

• Support humanitarian programme design and proposal development for humanitarian projects in Beirut, North Lebanon, Bekaa;
• Provide specialist humanitarian and resilience advice and support the implementation of Oxfam’s humanitarian programme interventions and approaches in Lebanon
• Support the identification of new humanitarian partners in Oxfam’s areas of implementation including on Local Humanitarian Leadership;
• Participate in country planning, strategy development and reviews.

Representation & Influencing for Humanitarian Program

• Represent Oxfam externally in relevant UN/(I)NGO or government fora; attendance at relevant coordination platforms under LCRP, COVID and Beirut Response, develop alliances with organisations and other relevant stakeholders working on humanitarian programming, with a view to enhancing coordination, and adopting complementary approaches including active participation in relevant coordination and planning mechanisms, and supporting field staff in field-level coordination and in sector working groups;
• Represent Oxfam with donors and affiliates of the Oxfam confederation, giving briefings on the unfolding humanitarian situation in Lebanon, Oxfam’s preparedness and response plans and programming, and prepositioning Oxfam for further scaling-up of programming in Lebanon;
• Lead on facilitating donor and affiliate visits to the field (Covid permitting);
• Engage with local authorities and other relevant stakeholders as need be, to ensure smooth operational work.

CORE DIMENSIONS

• Provides specialist advice or specific skills to their team or programme unit.
• Their plans and objectives are developed to contribute to country, region and broader programme strategy and can involve collaboration with other programme units (e.g. other affiliates in-country or colleagues in different country programmes) or departments (e.g. head office).
• Management tasks are complex and non-routine within their specialist unit or function.
• Requires the ability to analyse and communicate complex information to a wide audience.
• Decision-making requires significant levels of judgement based on technical and management experience, generally actively supported by line management or the programme team.
• The focus of the role can vary but has well-defined targets and/or minimum standards, and is both proactive and reactive.

Person Specification

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

ESSENTIAL

• Self-Awareness
• Mutual accountability
• Enabling

In addition:

• 3 to 5 years of experience managing humanitarian programmes in WASH or protection or cash or food (multi-sector experience preferred), including experience in planning, budgeting, financial management, monitoring, evaluation, and report preparation;
• Experience leading an emergency preparedness and response plan and implementation;
• Experience in supporting proposal development for multi-sector humanitarian programs;
• Experience in leading and managing humanitarian multi-sectoral teams working in a fast-paced and dynamic working environment;
• Adaptability, dynamic personality and the ability to work under pressure;
• Excellent coordination and interpersonal skills;
• A proven record of effective partnerships, and relationship-building and influencing skills;
• Excellent verbal and written communications skills in English and in Arabic, and the ability to relate to people from all backgrounds.

Desirable

• Experience working with logistics teams in planning for and implementing emergency responses;
• Experience in and understanding of protection and gender issues;
• Experience working in protracted crisis settings (experience working in Lebanon preferred);
• Knowledge of and experience with civil society organizations working on humanitarian issues in Lebanon.

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.