Project Assistant

Duties and responsibilities

• Assist in implementation of project activities in accordance with the work plan.
• Prepare administrative documents, collect and compile inputs to documents.
• Draft routine correspondence for project implementation.
• Prepare inputs to implementation processes such as recruitment of expert, procurement and contracting.
• Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects.
• Process actions in other systems.
• Administer contracts with service providers, interpreters and experts.
• Collect, compile and organize background materials, documents and other materials for meetings.
• Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities.
• Provide support to the organization of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social programed, catering, participant lists.
• Is responsible for meeting logistics; meeting rooms, audio-visual equipment, name tags, logistics for arrivals and departures.
• Maintain the project filing system.
• Support implementation of project-related communication activities.
• Perform any other duties as required.

Qualifications

• Associate or bachelor’s degree in a relevant field required.
• Minimum of 2 years’ relevant work experience.
• Proficiency in verbal and written English.
• Exceptional communication and interpersonal skills.
• Excellent computer skills, including experience with Microsoft Office Suite.
• Positive and encouraging personality.
• Able to work independently with little supervision.
• Highly motivated with a strong work ethic.
• Reliable, trustworthy, and committed to the team’s success.
• Outstanding organizational skills and ability to prioritize tasks.