Logistics Assistant

Job Summary                    

Provide logistical support to the country program.

Duties and Responsibilities

Procurement

• Process all appropriately authorized supplies requests, ensuring that goods, services, and works are procured to the specifications required, within the required timescales, at a manageable price point, and in line with Concern policies.
• Report appropriate procedures for handling stock, particularly when fragile.
• Report any breakages and spills;
• Become familiar with specifications and requirements of requested goods and services and seek confirmation from technical staff as necessary.
• Preparation of advertisement documents, and participation in a selection of service providers.
• Coordinate with suppliers regarding delivery schedules and transportation arrangements and advise relevant staff of the same.
• Develop and maintain a procurement tracking sheet, and circulate this to departmental managers on a weekly basis.
• Liaise with department managers on a daily basis to keep them up to date with problematic procurements.
• Liaise with other NGOs procurement staff to identify new suppliers.
• Train new staff on logistic procedures.
• Coordinate with truck drivers or any other service providers on the time/date of the services.
• Participate to the evaluation of the services providers through a setlist of criteria.

Warehousing and Fleet management

• With the Logistics Manager, conduct sample stock checks on a monthly basis, and full stock checks on a 6 monthly basis.
• In the absence of the Transport Manager, take over the transport management function of the office.

Other

• Any other tasks requested.
• To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
• To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organizations, and beneficiaries, and be committed to providing a safe working environment.
• To contribute to the establishment of preventive measures to reduce the potential for abuse in the Concern program (as per P4 section 6).
• Undertake other appropriate tasks that support the work of Concern in Lebanon as requested.

Job Requirements

• High school diploma or equivalent.
• Prior experience in Logistics
• Sound knowledge of procurement processes
• Integrity and details focus
• Very good communication and organization skills
• Proficiency in use of Microsoft application (Excel, Word)
• Fluency in oral and written Arabic and English.