UNV Human Resources Assistant

Within the delegated authority and under the supervision of the HR Officer or his/her designated mandated representative(s), the UNV HR Assistant will:

•    Provide support to onboarding of new personnel, including but not limited to drafting welcome note, ensuring mandatory trainings, documents and orientation schedule are completed on time;

•    Provide support to Sr. HR Associate in updating the HR Onboarding page and LCO Who is Who;

•    Provide support in the overall filing system on ECM, focusing on the HR Public Library and mandatory documentation on confidential library with focus on Consultancy mandatory documents;

•    Provide support to the development and implementation UNICEF Lebanon’s Diversity in Recruitment strategy by conducting market research/talent sourcing;

•    Provide support to the development and implementation of UNICEF Lebanon’s Outreach Strategy, including facilitating partnerships with social media channels, universities, job fairs, career portals and partners;

•    Provide analytical and administrative support to the office’s recruitment campaigns and recruitment system (staff and consultants);

•    Provide logistical and administrative support with events’ organization i.e. meetings, workshops;

•    Provide administrative and logistical support to L&D activities i.e. data entry, filing, assisting in workshops and events logistical organization;

•    Provide communication and visual design (infographics) support to display key HR processes to staff;

•    Provide administrative and logistical support to Consultancy portfolio i.e. data updates, filing and quality assurance, assisting in recruitment process to the finalization of consultancy contract (e.g. reference check, following up on required documents with selected candidate compilation of mandatory documents);

•    Provide team management support, including taking notes in weekly meetings, updating team/task planner and following up on action items with relevant team members;

•    Any other related tasks as may be required or assigned by the supervisor;