Admin-Logistics Officer

Cesvi is looking for an Admin-Logistic Officer to be responsible of the administrations and logistic aspect of the project funded by AICS in response to the Beirut blast. S/he will also support the Admin-Logistic Coordinator in the preparation, planning and implementation of all administrative and logistic activities of Cesvi mission in Lebanon.

JOB DESCRIPTION:
The Admin-Logistics Officer will work under the supervision of the Admin-Logistic Coordinator and of the Project Manager. S/he will be responsible for the preparation, planning and implementation of all administration and logistical aspects of the project in close coordination with the staff.
S/he will work in close collaboration with the Project Staff (both local and international)
S/he will perform and oversee tasks related to accounting and logistics.
S/he will support Cesvi in procurement procedures.

MAIN TASKS and RESPONSIBILITIES:
The Admin-Logistics Officer will perform and be responsible for the following tasks:
- Input accounting data into the accounting system with speed and accuracy
- Support the Admin-Logistics Coordinator in performing financial calculations to support financial transactions
- Support in the development of new budgets for project proposals, especially by collecting quotations and performing market analysis
- Assist in the project forecasts and update of expenditures
- Collect and record cheque payments and/or cash as received
- Follow up contracts payment deadlines and prepare the schedule of payments
- Manage project petty cash, cashbooks and related files
- Support the Admin-Logistic Coordinator in the preparation of project Request of Payments and Request of Transfers
- Support the PM in the preparation of project financial reports
- Assist the PM in the preparation/update of the procurement and running costs plan
- Provide support for procurement procedures and assist in identifying suppliers
- Keep the records of all ongoing and completed procurement dossiers and keep the logistic archive ordered with the relevant information
- Timely and accurate archive project and office documents
- Keep track of the inventory list, vendors and suppliers’ list
- Keep relations with suppliers and contractors
- Support the Admin-Logistic Coordinators in the office management (rent, bills, equipment, stationery and other related running costs)
- When needed, assist with translation of documents from Arabic to English and vice versa
- Conduct field visits, if needed, in order to accomplish to the above mentioned task

REQUIRED COMPETENCIES AND SKILLS
- Degree in Business, Administration, Logistics or relevant field of study, or equivalent experience
- 1 - 2 years' post qualification experience in an accounting and logistic role, preferably in the NGO sector
- Accountancy skills and ability to prepare financial reports
- Proven experience in carrying out procurement procedures
- Proven Computer literacy, particularly in Microsoft Office: Word, Excel as well other database & accounting software
- Attention to details
- Fluent in Arabic and English
- Possession of valid driver's license
- Very flexible and with a positive attitude
- Good team player and proactive attitude in problem solving
- Honest, trustworthy, and respectful
- With cultural awareness and sensitivity to needs of vulnerable populations
- Able to work independently under tight deadlines
- Able to observe deadlines and achieve results