HR Assistant - Tripoli - For National Candidates Only

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

In response to the influx of Syrian refugees in Lebanon, the IRC has launched a multi-sectorial relief program in Lebanon.  The program will provide assistance to refugees and host communities in Mount Lebanon, North Region, and Bekaa Valley.

Job Overview/Summary:

The HR assistant assists the Senior HR Field Officer - North in an effective manner through progressive HR Management (HRM)

The HR Assistant is responsible to promote quantitative aspects of HRM.

She/he is in charge of all administrative issues for national staff in the North Region.

Major Responsibilities:

• Assist the Senior HR field Officer in applying IRC HR policies and procedures.
• On boarding of new IRC employee and Service providers, as the HR Assistant will be the first focal point for new joiners.
• Raise purchase requests and prepare payment requests and follow-up on their approval by liaising with Finance and the Supply Chain Department
• Ensure that personal files of all staff are administrated with appropriate quality.
• Be responsible for the logistical arrangements of meetings, workshops and other events.
• Prepare meetings and workshops materials.
• Draft agendas take minutes at meetings and workshops and maintain attendance sheets.
• Type correspondence, reports and other documents, requested by the Senior HR Field Officer – North in English and Arabic
• Prepare all necessary documentation and make all arrangements for movements and missions.
• Prepare payments for Service providers and consultants working with the IRC officer in the North.
• Track, follow up, and collect time sheets.
• Check time sheets allocations on a monthly basis and share them on BOX for auditing purpose.
• Maintain a monthly tracking system for all IRC staff leave balances.
• Maintain and update the HR electronic and hard filing system
• Maintain the confidentiality of all sensitive HR information at all times.
• Show flexibility is supporting other field offices as needed.
• Up to 50% mobility between North Offices – Tripoli and Akkar
• Report to Senior HR Field Officer – North Region all relevant information on HR situations.
• Prepare certificates and other HR documents when needed.
• Any other tasks or responsibilities assigned by the Senior HR Field Officer – North Region.

Key Working Relationships:

Position Reports to:  Senior HR Field Officer – North Region
Position directly supervises:  N/A

Indirect Reporting: N/A

Other Internal and/or external contacts

Internal: Field HR Officers, Senior HR Officer – Payroll, Finance department, Supply chain department, IRC programs

External: N/A

Job Requirements:

• University Degree, preferably in management, human resources, administration or related fields.
• Minimum of 2-3 years of professional experience in Administration/Office Management
• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail
• Strong sense of personal integrity.
• Previous experience with Administration and/or previous INGO experience are an advantage.
• Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Fluency in Arabic and English, both written and oral

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.