Grants & Reporting Officer at Embrace (NGO)

Main Activities:

• Analyzing and synthesizing data
• Monitoring and ensuring accuracy of data collection
• Tracking project timelines and deliverables
• Liaising between accounting department and other departments for updated actual figures on monthly expenditures
• Serving as key contributor for allocation of expenses to their appropriate fields, and confirming data integrity with ensuring accuracy of information included to maintain precise bookkeeping.
• Coordinating and compiling data for donor reports by gathering all necessary information from relevant departments to complete donor reports
• Preparing monthly budget versus actual and spending tracking reports
• Reviewing and analyzing budget vs actual spending of projects and grants with raising flags for any overspending potential
• Ensuring timely submission of grant and donor reports
• Maintaining online folder documents uploads of invoices, slips and receipts to ensure all relevant documents of reports are correctly uploaded to their appropriate location
• Confirming uploaded documents are applicable with all compliance needs and enclose needed certifications
• Developing master file to track project durations, lifetime of grants and global donor database (existing and future)
• Assisting Director with drafting of sub agreements and amendments (writing, reviewing, editing, translation, admin duties)
• Supporting in reporting project finances (budgets and procurement) – with the completion of administrative tasks as needed to fulfill reporting requirements set by donors  
• Engaging with donors as required for inquires, follow up and reporting 
• Revising of research opportunities to vet potential applications
• Supporting in drafting project proposals for application
• Tracking grant application processes and outcomes   

Qualifications:

1. Critical Skills

• Proficient in MS Excel and reporting models (Excel functions, PivotTables, data collection and consolidation, mapping of data)
• Strong knowledge in official documental procedures (compliance aspect) and proper know-how of allocations
• Knowledge in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing tracking reports
• Budgeting and accounting experience
• Knowledge of MS Dynamics
• Experience in using data visualization tools
• Strong writing skills
• Language Fluency in Arabic and English

2. Behavioral Competencies 

• Strong analytical skills and can work under pressure with timelines and deadlines
• Methodological and strategic thinking 
• Ability to work effectively independently and as part of a team
• Strong client- facing team-work skills  
• Excellent communication, problem solving, interpersonal skills