Executive Assistant to CEO with NGO experience

Objectives:

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that NGO’s goals and objectives are accomplished, and operations run efficiently
• Managing an extremely active calendar of appointments, and ensures the CEO's schedule is followed and respected.
• Communicates directly, and on behalf of the CEO, with staff, and others, on matters related to the CEO's initiatives. Provides a bridge for smooth communication between the CEO's office and internal departments. Works closely and effectively with the CEO.
• Keeping the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
• Reporting directly to the CEO. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO.
• Prepare and maintain in a well-organized manner comprehensive files for each project.
• Maintain organized and protected database and beneficiary data

Qualifications:

• Good organizational skills (ability to develop workplans, organize their work, prioritize tasks, basic understanding of project quality and spending).
• Proven analytical skills with proven skills in drafting and preparing reports
• Experience of balancing time between multiple projects and responsibilities
• Assist in the follow up of projects’ activities to achieve projects’ deliverables
• At least 8-year experience in administrative or managerial role reporting directly to upper management
• Ability to complete tasks on time.
• Strong interpersonal and communication skills required.
• Fluency in English, and Arabic are minimum requirements. Knowledge of French is highly desirable
• Ability to give and receive feedback constructively
• Capable of working both individually and as part of a team.
• Maintain confidentiality of information, collaborative relationship with clients, partners and health professionals. 
• Perform any related duties that may be assigned by the supervisor.

Skills/Experience Required:

• Excellent oral and written skills in English and Arabic (French is a plus)
• Excellent communication skills and a pleasant personality.
• The ability to work in a systematic and organized manner.

• Knowledge of MS Office and e-mail skills.
• The ability to priorities competing demands and pays attention to details.
• Ready to work under pressure
• Problem solver and positive mind