Project Activity Manager

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

                                                                                             THIS IS A TENTATIVE VACANCY

Job Title      : Project Activity Manager

Reports to        : HOB/ Project Manager

Duty Station     : Tyre, South Lebanon

Position Type    : Full Time

Job Purpose:

In the framework of the project, the position is aimed at ensuring the proper and effective implementation of all activities planned to achieve the intervention objectives and expected results, including all related administrative and financial aspects, as well as at providing technical support to the Mission strategy and programme.

The Project activity manager under the supervision of the HOB/ Project Manager will participate to the management of the echo-funded project as well as coordination with other INTERSOS’ interventions implemented in the area and cooperation with external stakeholders.

The Project activity Manager is expected to ensure a correct management and implementation of the project. He/she use a participatory approach to identify needs, design, implement and facilitate activities which strengthen community support systems.

Generic Duties:

• Managing the project in line with the project document.
• Preparing, managing and regularly updating the project activities work plan and related financial plan, ensuring timely and quality implementation in compliance with the defined project strategy as well as INTERSOS and donor guidelines.
• Coordinating with logistic, administration and finance units to procure all equipment, supplies, materials and services required to implement the project activities, ensuring cost efficiency and accountability in compliance with INTERSOS and donor regulations and procedures.
• Undertaking field visits to provide technical guidance and supervision as well as to regularly monitoring the progress of activities.
• Ensuring the integration of activities with other INTERSOS projects, as well as coordinating with other actors intervening in the same area.
• Preparing periodic project narrative and financial reports as well as other ad hoc reports, according to INTERSOS and donor requirements.
• Contributing to elaborate trends and situation analysis.
• Representing INTERSOS in relevant thematic working groups as well as other coordination and meetings, as needed.
• Coaching of and assisting INTERSOS’ local partners.
• Accomplishing any other assignments given by the HOB/project manager

Specific Duties:

• Elaborating, in coordination with the HOB/project manager a detailed activity planning accordingly to the needs assessed and to the specific outputs of the project.
• Organizing, coordinating and monitor the assistance to beneficiaries in the areas of the project implementation.
• Supervise case management, PSS, and cash for rent activities.
• Monitoring regularly the project in all the areas covered by the project and ensuring his correct implementation.
• Reporting to the Field staff any problems or needs identified during the monitoring of the project.
• Ensure the respect of INTERSOS-ECHO procedures.
• Guarantee support to project staff from a technical and managerial point of view in order to implementation activities as per working plan, maintaining high qualitative standard. 
• Collaborate with any other stakeholders present in the region in order to strengthen networking and advocacy on specific topics.
• Ensure that project staff abides by INTERSOS CP, PSEA and Communication policies and any other internal rules.
• Ensure that project staff implements data protection protocols when collecting, storing and sharing beneficiary’s personal information
• Collaborate with the protection manager:

• analyze protection trends on the base of information provided by internal and external sources such;

Working relationships:

• Establishing and maintaining collaborative relations with representatives from donors, local municipalities, schools, partners, workers, beneficiaries, and other stakeholders.
• Contributing to the maintenance of an up-to-date service mapping of the service providers operating in the area and take proactive steps to remain informed about the available services.
• Ensure proper coordination with other projects staff at INTERSOS

Human resources:

• In coordination with the Human Resources Unit, carrying out recruitment procedures for the national staff and consultants.
• Training, coordinating and supervising the national staff and evaluating their performance.

Reporting:

• Provide the required reports to the donor and to INTERSOS
• Any change to the proposed activities should be discussed with the INTERSOS Office.
• A high degree of flexibility on the part of all staff is expected in order to respond to the ever-evolving situation. This job description might change based on the situation in the field. He/she can be asked required to perform other related duties as identified by his supervisor.
• Provide INTERSOS PAT on monthly bases
• Rrport to the HOB/project manager any challenges in the implementation

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 5 years of relevant work experience (of which minimum 3 years in NGO)
• Knowledge of humanitarian and NGO principles
• Deep knowledge of GBV issues and experience in implementing ad hoc GBV curriculum (ex. Hala’s Book, Arab Women Speak Out, My safety My Wellbeing)
• Understanding and commitment to GBV, Child Protection and Protection principles
• Experience in conducting trainings on Protection issues and on how to conduct awareness sessions and FGSs
• Experience of working in a multicultural team environment
• Experience of working in insecure environments and adhering to security measures
• Very good knowledge of the project management cycle and experience in management
• Good financial and budgeting understanding
• MS proficiency (Microsoft Word, Excel, outlook...)
• Previous experience working with echo or similar UN donor is a plus
• Valid Driving License of more than 1 year

Behavioural competencies:

• Teamwork
• Ethical and transparent decision-making
• Initiative
• Punctuality and respect for applicable rules and procedures
• High level of planning and organizing; ability to manage multiple activities and meet deadlines
• Excellent communication skills
• Very good Interpersonal and Diplomatic Skills, and ability to negotiate on complex issues
• High level of flexibility & adaptability
• Strong analytical and practical problem-solving skills
• Developing and motivating others
• Strategic thinking
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors
• Driving and achieving results