Financial Reporting Supervisor

General objectives and tasks:

1. Supervise reporting officers to meet projects’ deadlines and requirements set by donors:

• Distribute tasks and projects in a balanced way to reporting officers.
• Review and validate the work done by reporting officers.
• Sign the necessary documents to proceed.
• Follow up and emphasize on the financial aspects of projects with internal and external auditors.
• Be the focal point with donors on financial matters.
• Respect reporting deadlines and provide related files accordingly.
• Ensure that the expenditures on projects correspond to their respective budgets, and in case of any deviation, suggest mitigation procedures to remain compliant with the required terms.
• Participate in the budget definition process for new projects.

2. Ensure the capitalization of all the records of the grants in progress:

• Ensure the proper collection and labeling by reporting officers of all the supporting documents necessary for sound reporting and monitoring of grants (invoices, receipts, bank statements, payroll, contracts, etc.).
• Ensure that reporting officers establish and maintain a database of financial monitoring elements of projects, including balances, actual versus forecast, schedules ...
• Verify that all operations of projects are posted directly to the system.
• Receive and accompany donors’ auditing missions.
• Capitalize, classify and document all projects’ reports and their supporting documents.

3. Guarantee the validity of documents and compliance with financial procedures:

• Analyze what is already planned and realized, make budget projections to prevent possible gaps and propose solutions.
• Check that banks activities and transactions recorded on the system are aligned with the reports sent (reconciliation).
• Create and update a progress chart of projects compared to the indicators requested by the donors.
• Gather these data using forms required by each donor.

4. Ensure the accurate components and transmission of financial reports according to the calendar and requirements of donors:

• Prepare all necessary documents in case of audit.
• Transmit reports on time and in due form to the relevant project coordinators.
• Check and make sure that all operations are correctly labeled in the accounting system.
• Answer all the questions and remarks, internal or external, related to reports and financial follow-up of projects.
• Ensure the availability of funds.

5. Provide financial reports when needed:

• Prepare, issue and send all the financial reports to concerned managers on a monthly basis.
• Assist in any other duties as assigned by the Finance Manager.

Position requirements:

Skill set and competencies:

• Knowledge of audit principles.
• Assimilation of report drafting techniques
• Leadership Skills
• Respect of deadlines and confidentiality
• Aptitude for synthesis
• Listening skills
• Good communication and interpersonal skills
• Patience
• Rigor
• Perseverance

Working schedule: Monday till Friday 9:00 Am – 5:00 Pm

Contract type: 1 year (Renewable)