UNV Project Assistant

Within the delegated authority and under the supervision of the WPS Programme Coordinator or his/her designated mandated representative(s), the UNV Project Assistant will:

Provide administrative and logistical support to the formulation and management of programs

• Provide administrative support in the preparation of program work plans, budgets, and proposals on program implementation arrangements, including tracking the delivery of funds.
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of program supported activities and finances.
• Provide administrative support for the audit of programs/ projects and support implementation of audit recommendations.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers, in collaboration with the Program team.

Provide administrative support to the financial management of the Programme Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Provide administrative support in monitoring and preparation of budget and the finances of programs/projects, and in the preparation of FACE forms.
• Prepare non-PO vouchers for development projects.
• Process payment for consultants, as delegated.
• Create requisitions in Atlas for development projects; register good receipts in Atlas.

Provide administrative support to the Program Unit

• Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
• Make travel arrangements for the Program Team, including travel requisitions and claims.
• Draft minutes in meetings, as delegated.
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Program team.
• Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization

• Organize, compile, and process documentation and information from donors, and program team as inputs to various databases and documents.
• Facilitation of knowledge building and knowledge sharing

Provide administrative support to the organization of training for the office staff and partners on program and operations related issues.

Any other related tasks as may be required or assigned by the supervisor.