HR - Admin Assistant (Beirut) - National Candidates Only

Job Overview/Summary:
The HR Assistant assists the HR team in Beirut in an effective and progressive HR management. She/he is in charge of all administrative issues for national staff.

Major Responsibilities:

• Assist in applying IRC HR policies and procedures.
• Support the HR team in Beirut in the below tasks:

1- Maintain and update the HR filing system
2- Follow up and collection of Timesheets and is responsible of tracking and reviewing them
3- Follow up on Timesheet’s correction, when needed
4- Responsible of receiving the insurance checks, dividing them and sending them to the HR focal points in the fields
5- Assist in entering data to the system for new joiners
6- Copy and follow up on NSSF and income tax documents before and after declaration
7- Support in filling the yearly NSSF declaration (once per year)
8- Scanning for PA insurance policies.
9- Support in updating the employee self-service software (opening/closing profiles)

• Maintain the confidentiality of all sensitive HR information at all times

Key Working Relationships:
Position Reports to: Senior HR Officer, Rewards
Position supervises: N/A
Other Internal and/or external contacts:

• Internal: Field HR Senior Officers, Field HR Officer, Finance department, Supply Chain department, IRC programs
• External: N/A

Requirements:

• 1-2 years of professional experience in Office Administration or Office Management.
• Strong ability to work independently, meet deadlines, prioritize work under pressure, coordinate multiple tasks and maintain attention to details
• Strong sense of personal integrity
• Excellent organizational skills, flexibility, and integrity
• Previous experience with Administration and/or previous INGO experience are an advantage
• Personal qualities: Works well in and promotes teamwork, comfortable in a multi-cultural environment.
• Excellent interpersonal and communication skills, both verbally and in writing.

Working Environment:
The position will be based in Beirut with regular office environment.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.