Background Information/Organizational Context
Admin intern will be assisting and providing support on Admin Services within Tyre FO. The work carried out will be in compliance with the studies of the incumbent and will help develop his/her competencies related to human resources , client services , staff welfare and career management. The intern should be enrolled in a degree program or a freshly graduate(within 1 year) in a relevant field e.g. Business Management , HR Management or any related fields.
Duties and Responsibilities
The Admin Intern will be providing assistance in all elements of the recruitment process through:
Contacting/Coordinating candidate interviews and testing including sending the pertaining correspondences.
Sending reference checks of candidates and Completing/mailing out regret letters.
The Intern will support the daily HR activities and staff requests including tracing and following up on staff inquiries.
Supporting in organizing learning,induction and refresher sessions.
Proofreading HR documents and preparing Word, Excel and PowerPoint documents.
Doing research on applicability of rules on entitlements .
Support in initiating draft correspondence for HR queries.
Assisting in daily filing of documents.
Properly handling staff routine requests through responsiveness and follow ups.
Supporting in tracking the monthly training activities .
Maintaining a satisfied level of service with staff members.
Handling and organizing the booking of conference rooms based on the colleagues’ requests.
Monitoring and providing hospitality refreshments for the requested meetings.
Assisting the unit with various administrative tasks such as providing the staff with their daily needs such as stationary, equipment, etc.
Following up and compiling the maintenance needs of the office.
Intervention Sectors
Refugees
Location
- Lebanon
- South Lebanon
- Tyr (Sour)
Application Deadline
Organisation
Salary Range
< 800 (USD)
Contract Type
Full Time
Application Submission Guidelines
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://lb.unhcrjobs.org/ no later than COB 11/08/2021.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Requires a Cover Letter?
Yes
Experience Requirements
No experience required
Education Degree
Bachelor Degree
Education Degree Details
Enrolled in a degree program in a graduate school (or recently graduated within 1 year) in the field of Law, Business Management, Administration, HR Management, Social Sciences, Organizational Psychology, Information Technology or other HR related fields.
Good in planning, organizing and structuring various tasks and responsibilities;
Fluent in written and spoken English/Arabic. Knowledge of other UN languages is an advantage;
Good in planning, organizing and structuring various tasks and responsibilities;
Fluent in written and spoken English/Arabic. Knowledge of other UN languages is an advantage;
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No