Finance & Administrative Supervisor (Part time job)_(National Contract)

Job Title: Admin & Finance Supervisor

Duty Station: Qobayat with visit to Beirut office

Line Manager: Finance Officer/ Finance Coordinator/Finance Manager

Type: Part time position

Objectives

The Admin & Finance Supervisor is responsible for the coordination of administrative and finance activities within the finance department.

Main tasks and responsibilities

• General administration
  • Monitor funds management in order to ensure coherence with the approved financial plan through reports and expenditure verification;
  • Monitor and manage project deliverables and deadlines related to the fund, contracts, suppliers and partners;
  • Supervise the administrative documentation in compliance with the legislation in force and with donor’s requirements, ensuring its completion and archiving;
  • Ensure the proper transmission of administrative financial-related information among bases and coordination
  • Register expenditure in the accountancy system

• Budget and planning
  • Contribute to the preparation of monthly Financial Follow Up (FFU) such as (extracting reports, verifying expenses) in coordination with Finance Officer, Finance Coordinator and Finance Manager

• Internal Audit
  • Ensure that all supporting documents ( PO, PA, authorization of payment, etc.) are attached to the receipt and invoices

• External Audit
  • Support the finance officers in preparing the requirements for any external auditing visit

• Archiving
  • Ensure on a monthly basis, that donor’s accounting files are complete, well archived, maintained, and scanned in accordance with GVC’s and donors’ requirement

• Financial reports & Accountability
  • Assist the bases in preparation for VAT reports submission

Expected skills and qualifications

• Bachelor in Business Administration or relevant field;
• At least 3 years of experience in financial project management;
• Use of accountancy system (SAGA, SAP..)

• At least 1 year of working experience in highly complex social contexts;
• Knowledge of PCM and humanitarian principles;
• Fluent in English and in Arabic (spoken and written);
• Proficiency in Microsoft office (Excel and Word) and accounting systems;
• Previous experience in working with national/international NGOs is an advantage.
• Previous experience in financial management of UN and AICS projects (OCHA etc..)