Project Implementation Expert (similar to Project Officer) (service contract) (7224)

Background:

Welthungerhilfe (WHH) has been supporting humanitarian and development projects in Lebanon since 2016, in partnership with NGOs. Since 2019 WHH is implementing a project focusing on agricultural production, food-processing and social stability in Baalbek-Hermel and BML. The Project Implementation Expert is assigned to supervise the implementation by the partners, it is an all-rounder position which requires energy, systematic thinking, and commitment. Frequent travels to partner organizations in Baalbek and BML are required.

Main duties & Responsibilities

• Program:
  • Assisting the Head of Project to keep the WHH representation operational
  • Assisting the Head of Project to coordinate the team
  • Liaison with local and national authorities, and Lebanese partners
  • Organization of project related activities
    • Follow-up on contracts with partner organizations in Baalbek, Beirut and other locations
    • Follow-up on implementation of partner organizations and solving any related issues in Baalbek, Beirut, and other locations
    • Linking partners with relevant stakeholders
    • Follow-up on reporting of partner organizations
    • Supporting to produce donor reports
    • Coordination with partner organizations and stakeholders
    • Organizing weekly updates with partner organizations
    • Organizing quarterly coordination meetings with partners
    • Responsible for offering the needed technical expertise
    • Supporting capacity building of partners and leading the technical capacity building of partners
    • Supporting development of proposals (consortium formulation, project design, budgeting, etc.)
    • Solving issues between WHH department and local partners
    • Assuring the smooth implementation of projects in an efficient way and that partners deliver a good quality of services
    • Making sure that partners follow the humanitarian standards
    • Conducting potential partners mapping and assessments

• Administration:
  • Overseeing and checking project-documentation and filing systems

• Monitoring and evaluation
• • Overseeing the development of M&E plans
  • Supporting the M&E officer in the development of M&E related tools
  • Making sure of the coherence between program / implementation and M&E

• Financial Management:
  • Working with the WHH Finance Department to ensure management of relevant support department costs.
  • Conducting regular expenditure forecasts of the WHH projects
  • Conducting monthly Budget versus expenditure (BvA) meeting with partners

• Logistics
  • Ensuring that logistics systems including procurement, transportation, supplies are carried out in accordance with Welthungerhilfe and Donor procedures and policies
  • Overseeing the planning and do a close follow up on the implementation

• Human Resource Management
  • Assisting in recruiting of WHH Lebanon office team and consultants and coordinating team-members
  • Follow up on consultancy contracts

• Representation:
  • Standing in for the Head of Project when necessary to represent Welthungerhilfe at relevant government, donor, UN or inter agency meetings.
  • With the Head of Project, contributing to national-level NGO / UN coordination efforts to facilitate effective humanitarian intervention in the country.

• Other:
  • Understanding and complying with all of Welthungerhilfe’s policies and procedures (finance, logistics, HR, PSEA policy, Code of Conduct, etc).
  • Undertaking other related duties as may reasonably be assigned by the Head of Project.