Executive Officer, NOB, Post # 00117388, Temporary Appointment (364 days), Lebanon, Beirut (Re-advertised)

Key functions/accountabilities:

Support to office priority setting and decision making

Assist in managing the flow of information to the supervisor, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.

Confer with section/division Heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of the supervisor.

Ensure that the supervisor is prepared for meetings and missions by drafting talking points and by researching relevant information; and by establishing contacts (within and outside UNICEF) on the subject matters to be discussed.

Accompany the supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the supervisor with any relevant input.

Contribute to coordinating drafts of position papers and other documents relevant to the activities of the office.

Ensure that high-level visitors are appropriately addressed, that they receive background information as  necessary, and that protocol is respected.

Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office.

Support to office planning and operations

Research, collect and synthesize qualitative and quantitative information and data to support the establishment of comprehensive and evidence-based information for developing annual work-plans.

Collect, draft and/or organize materials and related documentations for office strategies to ensure optimum impact, scale and sustainability of achievements/results.

Assess and/or recommend appropriate information and materials for office initiatives verifying accuracy and quality for dissemination.

Support to events, meetings and conferences

Prepares, distributes and maintains office event calendars ensuring key organisational and partner events, priorities and deadlines are reflected and updated as required.

Contribute to preparations of logistics for events involving senior management participation. By participating in such meetings, follow up on the implementation of recommendations and actions by the relevant offices.

Coordinate preparation of background documents and material for these meetings

 To qualify as an advocate for every child you will have:

A university degree is required in International Relations, Political Science, Public Administration, or another relevant technical field.

A minimum of one year of relevant professional work experience in external relations, public affairs or international development cooperation, preferably within the UN, or in a government institution, NGO

Prior experience of working in coordination, planning, or in an executive office will be an asset.

Fluency in English and Arabic is required. Knowledge of French is an asset.

Other Skills

Proven drafting and editing skills

Excellent communication skills

A proven ability to act with discretion and diplomacy is essential for this function.

High standards of integrity and confidentiality.

Proven ability to work effectively and efficiently as a team, coping with pressure and setbacks, as well as responding and adapting to change.

Strong analytical skills, drive for results, as well as planning and organizing skills.

Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships.

Ability to work proactively and with minimal supervision, following instructions, procedures and policies, and keeps to schedules delivering work on time.

Excellent time management skills to deal with conflicting and urgent priorities.

Good knowledge of standard office software and tools.

For every Child, you demonstrate

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies

Demonstrates Self Awareness and Ethical Awareness (1)

Works Collaboratively with others (1)

Builds and Maintains Partnerships (1)

Innovates and Embraces Change (1)

Thinks and Acts Strategically (1)

Drive to achieve impactful results (1)

Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, suitable male candidates will receive preferential consideration and selection, as long as they meet the eligibility requirements stated above

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child.

This Vacancy Announcement is extended to ensure a wider pool of candidates. Those who had earlier apply, need not apply again.