Administrative and Finance Officer

Job Title: Administrative and Finance Officer

General Information about Fraternity Association:

Fraternity Association for Social and Cultural Work was established in 2000. Fraternity Association is a non-profit organization that aims at protecting and building resilience of Palestinian, Syrian and Lebanese children and youth through developing their skills, abilities and attitudes.

• NGO Address: Burj el Barajneh Palestinian camp, Beirut
• Phone Number:01/455441
• NGO Email: fraternity.association@hotmail.com

Job Title: Administrative and Finance Officer

Supervisor/Reports to: Director of Fraternity Association

Duty Station/Location: Burj el Barajneh (Beirut)

Working Days: 6 working days (Monday – Saturday)

Project Duration: 1 year (Extendable)

PURPOSE:

The Finance and Administrative Officer will provide Fraternity Association team with appropriate finance, human resource, and administrative support to effectively implement programme activities, as outlined below.

SUMMARY OF KEY AREAS OF RESPONIBILITY:

 · Finance

 · Office Administration

 · Human Resources

DUTIES:

• Assist in the Preparations of Budgets
• Implement Financial Policies and Procedures
• Maintain Cash Control
• Prepare Bank Reconciliation Statements
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare Quarterly Financial Records
• Prepare Progress Reports
• Prepare Payrolls and Bank Transfer Letters
• Assist in Processing Suppliers Invoices
• Follow up actions with Procurement Committee
• Receive and processing communication channels, including email, phone
• Supervise the processing of payrolls and personnel databases
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed.
• Create reports and memos for the Director as needed
• Assist in organizing events, including ordering materials and requisitioning meeting spaces.
• Attend meetings and record notes and messages for Director
• Supervise with both internal and external auditors during financial and operational audits.
• Maintain system of accounts and keep records on all company transactions and assets.
• Perform other related duties as requested by the Director and partners

Required Skills, Experience and Competencies

• Bachelor's degree in economics, finance, accounting or related field of study
• At least 5 years of relevant experience in administration and financial management at the national or international level. Experience in audit along with financial management experience would also be acceptable;
• Advanced knowledge of English and Arabic
• Good verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge of file management and other administrative procedures.
• Ability to work on tight deadlines
• Ability to process large information content, drive for results;
• Strong organizational and analytical skills;
• Excellent interpersonal skills