- Maintain daily calendar for assigned management including scheduling meetings, appointments, progress reports, task management, follow –ups, etc.
- Manages email correspondence; prioritizing and responding as required
- Prepares reports for (i.e. expense reports, presentations, progress reports, task management, follow-ups, etc.)
- Arrange travel and meeting reservations in a timely fashion for the association
- Update Email contacts, maintain executive files and database and update it on a daily basis
- Effectively manage line manager's requests and correspondence with a high level of professionalism, accuracy and confidentiality
- Implementing projects as agreed and approved by the donor and ISWA
- Perform additional duties as assigned
- Performing duties outside of normal working hours and/or on weekends whenever required
- Develop and carry out efficient documentation, filing, and archiving system for both paper and electronic records
- Provide general support to visitors
- Assist Field officer and Proposal writer
Intervention Sectors
Development
Refugees
Relief Services
Location
- Lebanon
- South Lebanon
- Saida (Sidon)
Application Deadline
Organisation
Salary Range
< 800 (USD)
Contract Type
Full Time
Application Submission Guidelines
- Demonstrable ability to work independently (Essential)
- Excellent personal organizational skills with the ability to prioritize and to work to and meet tight deadlines (Essential)
- Good interpersonal skills with the ability to communicate and work effectively across teams and with a variety of people both inside and outside the organization (Essential)
- Understanding of reputation management (Desirable)
- Excellent customer service skills with a proven ability to respond positively and proactively to colleagues and external contacts (Essential)
- Age: 24-35
Requires a Cover Letter?
No
Experience Requirements
2 to 3 years
Education Degree
Bachelor Degree
Education Degree Details
- Bachelor in business administration or related field
- Excellent written and verbal communication skills in English
- Time Management and prioritization skills
- Ability to work in a fast-paced work environment and under pressure
- Demonstrated ability to safeguard information and maintain a high degree of professionalism
- Excellent administrative skills and good IT skills, including Microsoft Office packages: Word, PowerPoint, Excel, Outlook and databases (Essential)
- Familiarity with expense reconciliation and reports
-Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
-Full knowledge of office management systems and procedures
- Excellent verbal and written communications skills (Essential)
- Valid driving license
- Excellent written and verbal communication skills in English
- Time Management and prioritization skills
- Ability to work in a fast-paced work environment and under pressure
- Demonstrated ability to safeguard information and maintain a high degree of professionalism
- Excellent administrative skills and good IT skills, including Microsoft Office packages: Word, PowerPoint, Excel, Outlook and databases (Essential)
- Familiarity with expense reconciliation and reports
-Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
-Full knowledge of office management systems and procedures
- Excellent verbal and written communications skills (Essential)
- Valid driving license
Arabic
Fluent
English
Fluent
French
Basic
Hide guidelines for wrong answers
No