Project Coordinator (DFAT)-Akkar

MAJOR RESPONSIBILITIES

ROLE DIMENSION / DESCRIPTION

TIME SPENT

Plan and coordinate the project’s field activities

40%

Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management.

Develop and guide the project team on the usage of project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows)

Handle project’s procurement needs according to the developed procurement plan.

Ensure that project activities are implemented in good quality based on the project/s outcomes and taking into consideration the local context

Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs

Review project level analysis and highlight trends to program manager. Implement the recommended operational measures to address gaps and challenges.

Contribute in the development of ToRs for external consultants

Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and proceses.

Provide guidance to teams/partners to identify convenient locations for undertaking project activities based on technical standards.

Engage in proposal development as required by the Program Manager.

Ensure the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.

Ensure that lessons learned, risks and innovation are well documented and shared with the program team

Support the identification and escalation of advocacy issues to Program Manager.

Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.

All donors requirements and activities are implemented as per the agreed plan.

Build relationships & capacities of the hosting and beneficiary community

10%

Establish and maintain contact and productive working relationships with community representatives, local and international organizations, at the field level.

Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability.

Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented.

Support the Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the sector portfolio in the area.

Actively attend and participate in sector working groups

Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas, in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local ).

In collaboration with the Cash & Livelihood specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

Strong relationships with communities and stakeholders are built for better implementation

Handle Staff Management

20%

Develop JDs and Recruit staff, whenever needed.

Provide leadership and coaching to the direct reports in terms of project management and quality of implementation.

Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisals are done. Address performance or behavioral issues when they arise.

Together with the Program Manager and sector Specialist, plan and provide opportunities for capacity building to project team in consultation with the P&C Department to ensure coordinated technical and personal development.

Staff recruitment and staff Performance are managed properly.

Handle output level reporting, safeguarding and accountability incidents reporting

25%

Ensure that output level reporting is done as per the established guidelines

Complete the required information in Activity info as per the set deadlines

Fill project targets as per the set guidelines

Ensure timely reporting for information disseminated to communities/partners/donors and Support Offices.

Ensure compliance with donor and World Vision’s policies and technical tools set in place

Develop project-specific material such as QandAs

Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy and other policies

Ensure beneficiary feedback is addressed in a timely manner and refer the complaints raised to the Accountability unit as per the set guidelines.

Fill the Referral Tracking sheet on a monthly basis and send it to the relevant focal person

Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required

Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated

Report on the activities in a timely and quality manner that would help submission of accurate reports internally and externally.

Reports are accurate and submitted on a timely manner as per requirements

Perform other duties as required

5%

Participate in the reflection events, monthly meetings, yearly planning and major events.

Attend and participate in capacity building trainings locally and internationally.

Responsible of own & staff security and actively contribute to a positive security culture.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or risk manager.

Perform other duties as assigned by the Line Manager

100%

KNOWLEDGE, SKILLS AND ABILITIES

University degree or higher education relevant to Social Studies, development-related field or Business Management;

3-5 years of experience in managing staff, work with local partners, and build capacity of both;

Very Good written and spoken English and Arabic languages

Strong understanding of best practices and strategies in the basic assistance and Cash sector

Proven experience in community mobilization;

Proven experience working in emergency settings;  

Strong understanding of project Cycle Management and tools

Experience in implementing projects through local partners

Good computer literacy in Microsoft Office package (incl. Excel), and holder of a valid driver’s license.

Good Communication and interpersonal skills with ability to network and negotiate with partners and government bodies.

Ability to work in and contribute to dynamic team operating in a fragile environment