Compliance, Accounting and Reporting Manager-DFAT-Akkar

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

30%

Assess and Manage Risk

Review WV and donor standards and determine the financial and programmatic risk levels across all cash, commodities, food and livelihood projects under the portfolio;

Develop a clear long term sustainable strategy for managing the identified risks, in clear compliance with WV global standards and previous audit recommendations.

Conduct review of proposal package to ensure compliance and consistency from an operational view.

Imbed risk management strategies within the process flows and SOPs per grant. Ensure clear control mechanism are in place to adhere to the risk management plan; support the project in the establishment of the SoPs and bring an external eye review.

Work Closely with Portfolio Manager and Technical Specialist in identifying and setting relevant selection criteria for any upcoming projects.

Act as a focal point for the Bekaa Cash and Livelihood portfolio for any external/internal audit mission by leading audit prep spot-checks and ensure projects operate in line with the established control mechanisms and SOPs,

Assess the risk level of all upcoming projects that will form part of the portfolio at the project design stage. Participate in the design process identifying and suggesting mechanism of minimizing risk.

Audit and analyze the portfolio budgets' transactions to ensure accuracy, reliability and completeness.

Advise Project leads in the budget amendments/redesign process and review final products.

Ensure all projects are closed out in line with WV global standards. Obtain all necessary sign off before project closure;

Ensure that all stock (commodities, cards, pins, in kind commodities) are managed and stored in line with global standards and donor regulations.

Assess the risks and capacities of local partners and service providers used under both cash and livelihood portfolios in order to identify future collaboration opportunities; Review the established and new contacts with Service Providers (Distribution sites, vocational training centers) and ensure they are aligned with WV and donor regulations and policies

Build local partner and local authority capacity in grant management from the compliance and systems perspective;

Review supporting documents provided by local partners as a means of verification for service delivery or payment issuance;

50%

Handle Reporting and Documentation

Compile and analyze cash, commodities food and livelihood project information (including ATM usage reports, bank statements, warehouse reports, distribution records, student attendance records, cash for work beneficiary count, HH payment list…) in order to complete a full programmatic reconciliation on a monthly basis;

Conduct physical inventory for all stock under the portfolio on a monthly basis. Ensure the stock, loss claim and asset registers are updated; act as a focal point for any inquiry related to the stock management.

Liaise with internal and external stakeholders in order to obtain timely and accurate supporting documents which will enable reconciliation and reporting.

Lead on the DMT reporting and act as the accountable person and main focal point in the Portfolio in terms of DMT reporting: (i) establish a mechanism which will enable rapid and accurate authentication, preparation of monthly, quarterly and yearly internal and external reports. (ii) Liaise with other departments (Finance, RAM, M&E, Technical Specialist) in order to obtain their inputs on the reports, (iii) Ensure Reports are compliant with the approved templates and linked to all supporting documents and audit ready, (iv) Follow Ensure that all reports are uploaded on Disaster Grant database, (v) Regular coordination with DMT Reporting and Information Management Unit for any updates related to reporting requirements.

Establish a clear, chronological and secure hard and soft copy record filing system across the portfolio. Ensure compliance with the filing system across all projects within the portfolio;

In close coordination with all project leads, ensure adequate financial control mechanisms are adhered to. Lead the budget vs actual review process on a monthly basis across all projects. Ensure all costs reconcile. Establish a clear procurement and financial expenditure tracking system at the portfolio level;

Collect the monthly cash requests from project leads and ensure their accuracy and reliability

Lead the reporting on the Grant Health Tracker and ensure the reported items are accurate and reflect the actual progress of the projects.

Establish a master beneficiary list at a portfolio level, link it to all reporting and reconciliation. Use this report to integrate accountability and M&E findings and to support all necessary reporting and beneficiary feedback;

10%

Handle Staff Management

Ensure all direct reports have an up-to-date job description and a performance agreement which are reviewed on a regular basis (at least twice per year);

Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

Liaise with other project managers within the Cash and Livelihood Portfolio and other Portfolios in WV Lebanon in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

Establish and maintain a clear communication system with staff which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

5%

Ensure Capacity Building

Provide capacity building to all portfolio staff to ensure:

Heightened awareness of all cash, commodities and food global standards;

Auditing process and regulations;

Reporting and recording standards;

Financial accounting , compliance and reconciliation process ; memo and notes for the files preparation

Budget modelling and review

5%

Perform other duties as required

Attend trainings locally and internationally.

Attend and participate in WVL’s spiritual nurture and other organizational events.

Responsible of own security and actively contribute to a positive security culture.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

Perform other duties as assigned by the Line Manager.

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor degree in Accounting, Finance Management, Economics or similar;

Minimum of two years of similar work experience in project/programme financial and compliance control, preferably in cash, commodities and food sectors;

Experience in auditing grants (risk based audit)

Chartered accountant status;

Fluent in English and Arabic (oral and written)

Strong computer literacy especially in Excel;