Senior Procurement Officer

Main Job Tasks and Responsibilities

-Work under close supervision of the Procurement Manager, develop Terms of References, and assist in recruiting, and managing consultants’ subcontracts.
-Assist in all procurement activities under RMF as directed by the Procurement Manager and in close coordination with the Program Directors and Finance and Administration Manager including, but not limited to:

• Work closely with program staff to prepare and update procurement requests, provide guidance and input to program staff.
• Assist the program staff in preparing plans for the purchase of equipment, services, and supplies.
• Issue call request for quotations/proposals, manage the distribution of the RFQ/RFP with vendors, submit quotes, facilitate and lead on opening and evaluation of quotes. Ensure compliance with RMF and donor rules and regulations.
• Set the specifications and/or bill of quantities for equipment and/or construction activities based on projects’ proposals with the assistance of consultants or RMF engineers whenever needed.
• Draft tenders for the procurement of equipment or construction activities.
• Ensure timely and accurate procurement of all goods according to approved budget lines and finance or/and director validation.
• Assisting Program Directors and Administration and Financial Managers with program pipelines and other topics, as needed.
• Coordinate with Suppliers regarding request for quotations, and request for proposals; Obtain quotations and prepare comparison tables;
• Create a vendor/consultant list based on scanning market against the program's/departments' needs.
• Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
• Follow-up suppliers/contractors invoices and complete temporary and final transfer of works.
• Overview and track contracts signed with suppliers and contractors, follow progress of works with operation managers, etc.
• Assist in maintaining procurement information management filing system for contracts and expenditures
• Maintain a high level of coordination with finance and program teams to ensure all have accurate and timely access to information
• Any other procurement tasks assigned by the procurement manager.

Education and Experience

1. At least 5 years of experience in relevant field.
2. A post-graduate degree in fields of business, finance or other relevant fields.
3. Prior similar responsibilities and strong experience in procurement.
4. Preferably have experience in USAID, UN, EU rules and regulations
5. Knowledgeable in procurement procedures.
6. Knowledgeable in developing procurement plans and pipeline/forecast.
7. Excellent knowledge of English and Arabic; French is a plus.
8. Excellent reporting, communication and interpersonal skills.
9. Excellent computer skills