Procurement Assistant - Beirut - National Candidates Only

Background of the project:

Lebanon SC team is going under new assessments and will require additional support during this period in addition to the new type of expected procurement and project launching in the near future:

Scope of work

• Updating supplier data base.
• Updating Material List.
• Updating payment tracking sheet.
• Updating sole procurement tracking sheet.
• Updating the MSA and contracts tracking sheet.
• Sourcing new suppliers through site visits and online search.
• Assist on photocopying, scanning & archiving procurement files.
• Assist in reception of goods that are being delivered (cross count/receive items).
• Follow-up internally between SC department and Finance department on procurement related transactions.
• On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs.
• Following the guidance of the procurement staff, assist the admin department, to ensure that all fields’ goods, to be dispatched along with all the needed documentation (Waybills…).
• Work closely with procurement team members by providing the necessary support as deemed necessary.
• Assist in Tagging samples.
• Sending request for feedback regarding suppliers’ performance & update supplier files accordingly.

Deliverables:

• Fully update Procurement folders: data entry+ hard copies filing.
• Update Procurement trackers.
• Support in sourcing when needed.
• Filing of hard copies and follow up for needed dcts.
• Data entry.
• Archiving.

Schedule:

•  Mon-Friday:  8am-5pm

Requirements:

Education: Fresh graduate preferably in business administration, office management.

Work Experience:  Previous procurement or Customer Service experience is found relative

Demonstrated Skills and Competencies:

• Ability to work as a member of a team is essential.
• Positive courteous and professional attitude.
• Strong interpersonal skills and written and spoken communication in listed languages.
• Able to maintain composure and prioritize work under pressure
• Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
• Must be computer literate, including Microsoft Word and Excel/ Power Point.
• Self-motivated, honest, highly responsible, and punctual.