Humanitarian Access Officer

MISSION/ ROLE IN THE ORGANIZATION

Ensure the access, safety and security of national and expatriate teams, equipment and buildings of the SIF.

Secours Islamique France (SIF) is a non-governmental organization of international solidarity based in France. Founded in 1992, the SIF is an apolitical non-profit association (law 1901) with the objective of rescuing, providing assistance and protecting victims of natural disasters, armed conflicts or economic crises. The SIF intervenes in more than 15 countries around the world to deploy emergency, post-emergency and development programs. The SIF has been providing assistance to vulnerable communities in Pakistan for last 20 years with respect for cultural diversity, without any distinction of origin, religion or gender 

MAIN TASKS OF THE FUNCTION

In agreement with the HOM and under the technical supervision of the security referent:

The Humanitarian Access Officer is a specialist in operational access, security and risk management. He/she is in charge of the safety of SIF teams, equipment and buildings in Lebanon and Syria. He/she:

Lebanon

·        Ensures the implementation of security measures and protocols throughout the mission

·        Ensures the capitalization and archiving of documents and security management tools throughout the mission

·        Ensures the drafting of the documents of the security pack of the SIF in coordination and technical validation of the security referent of the headquarters.

·        Ensures geopolitical and security monitoring based on a solid formal and informal network allowing him continuous analysis of the situation that he shares with the HOM, the Desk and the security referent of the headquarters.

Convenes and chairs the Security Focal Group meeting and follows up on Action Points.

Acts as point of liaison with local authorities to ensure access to project implementaiton areas.

·        Participates and represents the SIF in meetings dedicated to the security of humanitarian actors and SIF partners.

·        Ensures the writing and regular distribution of weekly and monthly security reports

·        Is responsible for the development of the network (other NGOs, national authorities, association, universities, research organization,...).

Syria 

·        Ensures the drafting of the documents of the security pack of the SIF in coordination and technical validation of the security referent of the headquarters.

·        Ensures geopolitical and security monitoring based on a solid formal and informal network allowing him continuous analysis of the situation that he shares with the HOM, the Desk and the security referent of the headquarters.

·        Participates and represents the SIF in meetings dedicated to the security of humanitarian actors and SIF partners.

·        Ensures the writing and regular distribution of weekly and monthly security reports

·        Is responsible for the development of the network (other NGOs, national authorities, association, universities, research organization,...).

ENSURE THE SAFETY OF TEAMS, EQUIPMENT AND BUILDINGS

In agreement with the HOM and under the technical supervision of the security referent:

Lebanon

·        Coordinates and ensures the proper implementation of access and risk mitigation protocols and measures by all SIF staff and teams as well as in all SIF bases and areas of intervention ;

·        Supervises and coordinates security assessments and the implementation of mitigation measures according to the SIF protocols in all bases and areas of action of the SIF ;

·        Supervises and coordinates the security validation of the field missions of the SIF teams in all the bases and areas of activity of the SIF;

·        Ensures the capitalization and archiving of daily access and security management tools (ToR, Movement Tracking, validation, etc.)

·        Coordinates the regular updating of security management plans and tools across all SIF bases ;

·        Proposes and then ensures the implementation of contingency and evacuation plans for expatriate and national staff relocated 

·        Coordinates the implementation of protocols and preventive measures for crisis management (Hibernation, communication tree, reference health centers, etc.);

·        Coordinates internal  information exchange networks for all staff (whatsapp group, skype group, etc.)

Syria

·        Coordinates the regular updating of security management plans and tools across all SIF bases ;

SECURITY STRATEGY AND COORDINATION

In agreement with the HOM and under the technical supervision of the security referent:

Lebanon 

·        Contributes to the development of the Mission's security strategy: analysis of the context and its evolution, development of a risk analysis and the solutions envisaged. Proposes measures to mitigate the risks and vulnerabilities of the SIF in Lebanon;

·        Assists and represents the SIF in acess and security management meetings of humanitarian actors and develops an information network for Lebanon contexts;

·        In coordination with the implementation teams, participates in the development of projects by giving recommendations on access, tensions and security to be included in Social Impact Assessments ;

·        In coordination with project teams and support departments, participates in the                 identification of needs for the implementation of protocols and security measures ;

·        Report to the HOM, the Desk and the headquarters security referent on security incidents affecting the SIF and participate proactively and constructively in crisis management in compliance with the protocols of the SIF;

• Is the focal point at the national level for the HOM in the implementation of crisis management measures on all bases in Lebanon;
• Defines and updates the security training plans of Lebanon teams and monitors the impact of training;
• Provides coaching for the national staff in Lebanon;
• Ensures the development of training modules and implements them with drivers, guards, and operational teams;

Syria

 ·        Assists and represents the SIF in security management meetings of humanitarian actors (INGO, security referents of other NGOs, OCHA, etc.) and develops an information network for Syria contexts;

·        Contributes to the development of the Mission's security strategy: analysis of the context and its evolution, development of a risk analysis and the solutions envisaged. Proposes measures to mitigate the risks and vulnerabilities of the SIF in Syria

REPORTING

 In agreement with the HOM and under the technical supervision of the security referent:

Lebanon and Syria

·        Regular drafting of monthly reports and supervision of weekly reports to be shared with the HOM and headquarters;

·        Report and inform headquarters of travel in agreement with the SOPs implemented on the mission;

·        Report incidents to headquarters in accordance with SIF procedures and protocols;

·        Regularly participates and writes minutes of the security meetings;

 CRISIS MANAGEMENT

In agreement with the HOM and under the technical supervision of the security referent:

Lebanon and Syria

·        Report to the HOM, the Desk and the headquarters security referent on security incidents affecting the SIF and participate proactively and constructively in crisis management in compliance with the protocols of the SIF;

·         Serves as the focal point at the national level for the HOM in the implementation of crisis management measures on all bases in the event of an incident occurring to SIF teams, equipment, and buildings;

·        Participates in the crisis unit according to the crisis management protocols of the SIF;

·        Depending on the context, promptly proposes to the HOM temporary ad hoc measures to respond to an emergency pending decisions from headquarters;

·        Is the focal point for all SIF staff to report or report an incident, regardless of the time or day of the week.

·        Contacts the teams directly to provide them with support and advice in the event of an incident occurring in the areas of action of the SIF, regardless of the time or day of the week.

·        Participates in post-crisis analysis and identification of lessons learned with the headquarters security referent and ensures that appropriate changes in security plans and tools are implemented if necessary.

 The list of tasks is neither exhaustive nor exhaustive and is evolving

KNOW-HOW/KNOWLEDGE

 ·        Training: humanitarian access, security and risk management professions.

·        Minimum experience: At least 3 years of experience as a field security referent in an NGO.

·        Experience in civilian-military coordination is an asset.

·        Language level: Fluent and written competency in Arabic and English required. Some competency of French is an advantage.

·        Software level: Knowledge of Word, Excel, Outlook and internet search methods.

·        Knowledge of standard humanitarian access documents: contingency plan, stakeholder analysis, risk analysis Social Impact Assessments

·        Team spirit.

·        Organizational and writing skills.

·        Knowledge intengrating conflict sensitivity in all phases of the project cycle, security assessment, planning and security monitoring tools.

·        Managerial skills concern for exemplarity.

·        Writing skills.

·        Strategic vision.

KNOW-HOW

·        Ability to work in a team.

·        Openness to different contexts and cultures.

·        Ability to step back and analyze.

·        Critical thinking.

·        Flexibility, patience, diplomacy.

·        Autonomy, versatility, adaptability.

·        Reactivity.

·        Respect for confidentiality.

·        Availability

As the SIF is an association with limited resources, versatility and flexibility are necessary to overcome any temporary and exceptional difficulty. The management may thus ask any employee to perform tasks outside these specifications and corresponding to your qualification or to be available during the campaign periods, outside the hours and/ or working days of the employment contract, in compliance with the legislation in force

DATE /PLACE / GEOGRAPHICAL AREA

Position located in: Lebanon, Beirut 75%, Syria, Damascus 25%

Travel: Travel in the provinces according to the safety rules of the SIF