Compliance Assistant (Repost)

Background: International Medical Corps is a global, humanitarian, nonprofits organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Purpose: The Compliance Assistant will support to effectively conduct the tasks and requirements of International Medical Corps field-based compliance department in the country of operation.

Main Responsibilities:

• Assist in following up and updating on the agreed upon compliance work plan
• Help in the presentation of International Medical Corps Code of Conduct to various key stakeholders through trainings and/or other means. In collaboration with other departments facilitate training on fraud awareness and major donor compliance rules and regulation as necessary.
• Assist Compliance Manager to effectively identify, document and mitigate compliance risks associated with program and operations activities.
• Follow up on the Issue Log in coordination with compliance Manager for management agreed upon action plan that includes compliance recommendations to track their timely implementation. Exemplify the role model behavior when it comes to ethics and organizational values.
• Supports the Compliance manager, conducting periodic reviews of applicable local laws (i.e. labor law, taxes, registration, etc.) to ensure compliance.
• Supports and assists in periodic review of International Medical Corps warehouses to ensure compliance with stock, storage, receiving and exiting procedures.
• Review of samples selected by the Compliance manager of procurement transactions to ensure compliance with organizational policies and procedures and donor regulations.
• Attend the budget vs. actual meeting upon request from Compliance manager.
• Assists in the Review of samples selected by Compliance manager of recruitments, onboarding, separations, performance appraisals and local handbook manuals to ensure their compliance with organizational policies and procedures, local laws and donor regulations as applicable.
• Communicate periodically with management in order to verify progress made with regards to the compliance recommendations.
• Respond to tasks as required by the Regional Compliance Coordinator in absence of Compliance manager.
• Update the existing trackers in the e-binder.
• Participate in the virtual regional compliance meetings in the absence of the compliance manager.
• Any other assigned tasks by Compliance manager

Essential Qualifications:

• Good know-how with Excel, Word and Power Point.
• Familiarity with various business controls (HR, Finance, Procurement, Logs, I.T, Program) is a plus
• Education: University degree, preferably in Business Administration or related field. Language Skills: Local language and English with solid communication and writing skills

Essential Experience: 2 years of experience, preferably in a similar position.

Essential Competency: Strong time management, communication and follow up skills.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.      

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.      

Website for reporting misconduct: www.internationalmedicalcorps.ethicspoint.com.  Please do not submit your CV or application to this website, it will not be considered for review