FINANCE & ADMINISTRATION OFFICER (LRC staff seconded to the Spanish Red Cross)

Main Role

The FINANCE & ADMINISTRATION OFFICER will be the point of contact of budget management and financial issues of all the projects under the Spanish Red Cross.

Essential Responsibilities and Duties

Œ Projects’ Financial Management.

In charge of financial & accounting reporting for all Spanish Red Cross (SpRC) projects in Lebanon including:

• Preparing the projects' budgets in collaboration with the partner national societies and translating these budgets into the donors’ formats.

• Reviewing financial reports provided by the national societies (LRC and PRCS) and ensuring the eligibility of the payments: Auditing all type of payments including invoices, receipts, payrolls, cut wages, and non-resident taxes… and make sure the compliance of all payments with the local regulations and back-donors requirements.

• In charge of the accounting system/application: recording tasked financial transaction to the accounting application, and ensure all projects related transactions and data entry are accurate and documented correctly.

• Preparing financial reports in SpRC and/or donors’ formats and reporting on quarterly basis to the head of delegation and HQ financial controller.

• Establishing quarterly bank reconciliations (excel and in the accounting application when required).

• Monitoring budgets and levels of spending (analysis of plans of action with the team and reallocation of funds when needed).

• Preparing quarterly budget forecasts and funds requests.

• Collecting, stamping and certifying all the source of verifications and payments at the Spanish embassy.

• Providing support for projects’ audits.

• Organizing and archiving all projects’ documents.

• Understanding, respecting and applying the internal procedures of the SpRC and its donors without conflicting all LRC/PRCS processes.

 Office Financial and Administrative Management.

Handling various general administrative tasks.

• Preparing the annual budget for the delegation expenses.

• Handling of petty cash/delegation running costs.

• Preparing shipments of supporting documents to the HQ.

• Creating and maintaining the historical documentation file of the delegation.

• Handling various administrative tasks (translating documents, writing minutes of meetings, assisting visitors from HQ logistically…).

Function Specific Experience

• Experience in preparing budgets, cash flow statements, financial reports and financial plans
• Experience with handling administrative assignments
• Ability to monitor budgets and plans
• Excellent networking and facilitation skills
• Full proficiency in Microsoft Office and advanced proficiency in excel
• Knowledge and experience of accounting software package

Industry Related Experience

• Experience in similar volunteer-based organizations or humanitarian organizations is preferred
• Previous experience as an LRC volunteer is an asset