Background Information/Organizational Context
The incumbent of the Human Resources Assistant is part of the HR Team in Beirut and will function under the direct supervision of the Assistant Human Resources Officer. Among others, the incumbent will be assisting in personnel administration, recruitment, Third-party administration, attendance, benefits and allowances, guidance and support to staff members and affiliates on rules and regulations, updates and maintenance of system records, and physical filing, among other HR-related matters. The incumbent will be directly responsible for the administration of different HR tasks under his/her Area of responsibility assisting in the Human Resources administration of units/offices among the operation. Experience in recruitment, onboarding/offboarding procedures, and working with large teams under demanding operational contexts will be viewed as an added value.
Duties and Responsibilities
Duties and Responsibilities
Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
Initiate routine correspondence on HR matters for the authorizing officer’s approval.
Perform other related duties as required.
Intervention Sectors
Refugees
Location
- Lebanon
Application Deadline
Organisation
Salary Range
2500 to 3000 (USD)
Contract Type
Full Time
Application Submission Guidelines
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://lb.unhcrjobs.org/ no later than COB 23/12/2021.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Requires a Cover Letter?
Yes
Experience Requirements
1 to 2 years
Education Degree
High School
Education Degree Details
Years of Experience / Degree Level
For G4 - 1-year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset.
Good knowledge of UNHCR administrative procedures and processes and exposure to the provision of support services in an international organization.
High IT affinity and working experience of ERP systems.
Functional Skills
IT-Computer Literacy; UN-UN/UNHCR Administrative Rules, Regulations and Procedures; IT-Enterprise Resource Planning (ERP); EX-Field experience with UNHCR and/or with other humanitarian organizations;
Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning Client & Result Orientation
Cross-Functional Competencies
Planning and Organizing
For G4 - 1-year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset.
Good knowledge of UNHCR administrative procedures and processes and exposure to the provision of support services in an international organization.
High IT affinity and working experience of ERP systems.
Functional Skills
IT-Computer Literacy; UN-UN/UNHCR Administrative Rules, Regulations and Procedures; IT-Enterprise Resource Planning (ERP); EX-Field experience with UNHCR and/or with other humanitarian organizations;
Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning Client & Result Orientation
Cross-Functional Competencies
Planning and Organizing
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No