Logistics Assistant (Field Logistics Coordination) SSA5 - Beirut, Lebanon

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Under the direct supervision of the Logistics Associate, the incumbent will perform the following tasks:

• Coordinate on a daily basis with the Service Providers, Suppliers, Cooperating Partners (CP) and WFP Field Offices (FO) Supply Chain on the dispatch/receipt of commodities to ensure accurate and timely recording, accounting, and reporting.
• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Ensure timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (Daily Dispatch plan, monthly dispatch plan, stock inventory etc…) and ensure timely reporting to supervisor and all relevant parties.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Closely coordinate with programme colleagues at field office to ensure efficient preparations and delivery of in-kind activities.
• Provide guidance to other support staff by assisting them in completing standard tasks to agreed standards and deadlines.
• Perform other related tasks as required.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. A university degree in the related field (i.e., Business, Freight forwarding)

Experience: At least four (4) years of progressively responsible experience with at least one (1) year experience in field logistics and dispatch coordination.

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.

Desired Skills and Knowledge:

Experience using logistics coordination and monitor ongoing shipments, pipeline information, and food stock.

• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.