Finance Assistant SC5 - Beirut, Lebanon

Organizational Context:

The job is based in Beirut Country Office. Job holder is expected to take responsibility for completion of a range of finance related processes and activities requiring some interpretation of standard guidelines/practices.

Job Purpose

To support effective delivery of finance and budget in order to facilitate transparent and efficient utilization of financial resources.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of Finance Officer, the incumbent will be responsible for the following duties:

• Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
• Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
• Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
• Perform other related duties as required.

Standard Minimum Qualifications:

Education: Completion of secondary school education. University degree in Finance, Accounting or other related fields is a plus.

Experience: At least Four (4) years of progressively responsible experience in Finance.

 Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French is an advantage.