Treasurer

Job Purpose

The post holder is responsible for providing efficient and effective treasury and accounting services within the Regional Delegation. The main areas of the role can be summarized as follows:

1. Treasury functions
2. Accounting
3. Closing of the month

Job Duties and Responsibilities

Treasury

• Be the custodian of the petty cash and emergency fund and ensure a sound management of these assets
• Ensure that adequate internal controls are well applied in the management of the funds in the petty cash, emergency fund and banks to safeguard the assets of the office
• Count the petty cash and emergency fund periodically to ensure that the funds are properly managed, and balances are accurate
• Prepare daily journal of vouchers for both receipts and payments, and maintain cash books daily
• Reconcile the petty cash and the emergency fund at least once weekly and cross-check the balance with the data on the accounting records
• Processes all payments on a timely manner and ensure there are adequate supporting documentation, approvals, or validations
• Ensure, with the support of the Senior/Finance Officer, that enough in-country funds are available to comply with cash requirements included in the forecasts
• Prepare and update the cash flow statement every week
• Follow-up with country offices on weekly basis for their upcoming cash needs
• Compile information and cash needs from the country delegations and the regional delegation and update on the availability of funds at least once weekly
• Report requests for payments not previously forecasted
• Manage the funds available with a view to minimizing risk of loss
• Management of all the e-banking platforms at the Regional Delegation level
• Processing of payments (e.g., the payroll and payment of working advance) to the staff located in other offices without bank accounts facilities
• Prepare the bank letters to update the authorized signatories, segregation of duties, and cash disbursement memos
• Issued and submit the SWIFT document to the requester of international transfers
• Provide timely and accurate information and supporting documents related to the payments processed (receipts, debit notes, etc.) to all related parties
• Ensure that the list of authorized signatures is accurate and updated as required
• Be the focal point for the communication with the bank representatives
• Ensure that all the issues with the bank or currency broker are resolved in a timely fashion
• Ensure that all the cash received is deposited in the bank no later than the next working day
• Ensure that all the funds, including cheques and voided cheques, are safeguarded inside the safe box 
• Ensure that all payment requests are registered in the respective e-banking platform or prepared through cheque before mid-day
• Monitor that all the payments channeled through the international currency broker are reimbursed the same day
• Update the payments tracking sheet and other live tools on daily basis and ensure that all the data is accurate
• Monitor the fluctuation of currency in the market and the bank
• Develop and implement a strategy to minimize the exchange risks exposure in an environment with multiple exchange rates
• Monitor and analyze the monthly bank charges if it is complied with agreement and advise the management
• Prepare accurate and timely cash requests
• Manage bank account balances to minimize foreign exchange volatility on cash held for programmes and operations.
• Open and follow investigations with the international currency broker
• Inform the Senior Finance Officer of the status of the cash and bank balances in the different accounts and funds on weekly basis.
• Submit the payments to the delegates according to the employee cash withdrawal policy

Accounting

• Verify that all transactions are properly supported with valid supporting documentation.
• Post Payment Proposals in the system as soon as the payments are executed in the bank
• Follow up on any requirement for the authorizers if needed and ensure support in providing authorization when deemed necessary

Closing of the Month

• Support the Senior Finance Officer with the month-end closure routines according to the accounting checklist
• Follow up and solves any outstanding issues highlighted by the Senior Finance Analyst and/or Senior Finance Officer
• Organize the files according to the standard filing system.
• Prepare the monthly field returns files in accordance with the deadlines, ensuring the availability of all supporting documents.
• Follow up and reconcile the working advance of national and international staff
• Follow up on the cash reimbursement of private calls by employees of the Regional Office

Other tasks

• Prepare VAT claims at least monthly
• Provide proactive advice to the Senior Finance Officer on systems and processes improvement that will contribute to enhance the efficiency and effectiveness of the Unit
• Support finance staff activities to ensure continuity of services without compromising the segregation of duties
• Provide technical advice to the Regional Finance and Administration Unit staff as well as other finance staff located in other offices related to treasury matters
• Provide recommendations to reduce transaction costs
• Review and back up in the provision of travel advances, and preparation of reconciliation, provision of final payment for locally recruited staff and seconded staff members in line with the prevailing procedures.

• Actively work towards the achievement of the Federation Secretariat’s goals 
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

A university or professional school degree in an accounting or finance related area - Required

Experience

• 5+ years of professional experience working in an accounting department in a treasury function - Required
• 2+ years of field experience in a humanitarian organization - Required
• Mastery of the complete accounting cycle - Required
• Significant experience in accounting/finance controls surrounding treasury and cash flow - Required

Knowledge, Skills and Language

• Self- supported in computing systems (e.g., accounting software package, MS Office, etc.) - Required 
• Excellent organizational and time management skills - Required 
• Knowledge and experience in multi-currency environments - Preferred
• Ability to establish and maintain good working relationships with colleagues, staff, and external contacts, and to work collaboratively and cooperatively in a professional team environment - Preferred
• Ability to work under pressure and to deadlines - Required 
• Fluently spoken and written English and Arabic - Required 
• Good command of another IFRC official language (French) - Preferred