Requirements Description
Develop the SOP's for scanning and archiving process (to be shared with every municipality) for the backlog and new documents
Develop training materials (to be shared with every municipality)
Train the operators in every municipality
Support in the purchase of both printers, scanners
Support on installation
Support the responsible person on the scanning in every municipality for at least a month, to make sure the process is running smoothly and the backlog is being tackled.
Objectives and expected results
Municipalities have the system installed and ready to use
Training materials are developed and shared with every municipality
The people responsible for scanning in the municipalities are trained on the use of the system and the process to be used
Standard Operating Procedures for scanning and archiving the backlog are documented and shared with every municipality
Standard Operating Procedures for scanning and archiving new documents are documented and shared with every municipality
The scanning and archiving process of the backlog has started
Call Type
Call for Consultancies
Organisation
Remuneration Range
> 6000 (USD)
Intervention Sectors
Development
Duration of Contract
1 month
How to Apply
The entity applying for this bid can be a freelancer, a company or an NGO. It happens that the entities applying don’t have some of the required training in their work portfolio, they can apply anyway for the training they can offer and must include in their proposal if they will be outsourcing some activities to experts.
The full proposal should include the approach, phases (a roadmap), for every phase its objectives and milestones with a corresponding timeline, a cumulative indicative timeline for the whole period.
In order to be considered in our bidding process, you need to provide us with the below mentioned documents in order to prove the validity of your business:
Commercial Circular
Commercial Certificate
Financial Registration Certificate
Tax registration number & certificate
Identification Card of the persons mentioned in the circular
Three client references from the past 2 years related to similar projects (names, email, phone), preferably governmental institute, INGO, UN Agencies, NGOs. These references should be available for a reference check by DOT Lebanon.
CVs of the consultants / trainers who will be handling the project
Certificates provided (Training Accreditation, Registration of the business / NGO, any other certificates)
Portfolio
Payment Terms (Cash, cheque, transfer)
Offer Validity
Bank Information
Bank Name:
Branch:
Account Holder Name:
IBAN:
Swift Code:
All documents should be clearly labeled so it is clear to understand what each file relates to.
An authorized representative of the service provider must sign, stamp, and date the bid, and other relative documents accompanying it.
The offer shall remain firm for 30 days from the closing date
Submitted in English language, to the following email address: procurementlb@dotrust.org with the subject line: “Organization Name” - DT Services consultant for WEP project with municipalities
Deadline
Countries
Lebanon