Senior Admin and Finance Officer

Main tasks

            Administration & Finance management

• Prepare & follow-up on the yearly budget of the organization, and its presentation to the board on regular basis (3 to 4 times a year);
• Set the financial strategy for the coming 3 years and design the master plan accordingly
• Track the budgets and ensure the financial control of the on-going activities (budget versus actual)
• Produce financial reporting as per donors’ requirements
• Is responsible for all administrative and financial operations (accounting data entry, bank and suppliers’ reconciliations, cash flow management, payrolls, contracts with suppliers and consultants, procurement, etc.)
• Is responsible for the monthly accounting of all projects and the reconciliation with bank statements
• Control the payments and their allocations on a weekly basis
• Ensure opening and closing of cashboxes as per the admin guidelines and budget lines
• Ensure all proper financial procedures and internal guidelines are correctly implemented i.e., the compliance with the association and donor agencies procedures
• Supervise the official declarations (NSSF, R10, etc.) and the annual declaration to the Ministry of Interior and Ministry of Financial including the forecast annual budget
• Coordinate with the external auditors with regards to audit of annual financial statements and other certifications
• Ensure that the filing and archiving of administrative and financial documents is implemented on a regular basis (hard & soft copies)

            Administrative and financial guidelines, procedures and tools

• Ensure all proper financial procedures and internal guidelines are correctly implemented i.e., the compliance with the procedures of the association and donors’
• Evaluate the compliance procedures of the organization and suggest modifications accordingly
• Update the administrative and financial guidelines & procedures for management, monitoring and reconciliation
• Design & update the administrative and financial tools such as procurement, monitoring, reconciliation etc.

             Donors’ relation

• Maintain an overview of all grants, donor requirements, rules & regulations, and internal and external deadlines
• Develop new project budgets in close collaboration with the Development and Monitoring Manager and the Executive Manager
• Support external donor audits

            Provide technical support to Zoukak collaborators

• Supervise the assessment of collaborators’ administrative & financial needs and define conjointly the adequate action plan and strategy
• Provide and coordinate ad-hoc support (budget preparation, training on the guidelines and tools, legal and admin aspects etc.)

Qualifications and requirements

• Several years of experience in a financial and admin role within the NGO field or similar
• Ability to develop manuals and financial procedures
• Ability to produce easy to read procedures for employees and consultants
• Proficiency in Microsoft word, excel, and PowerPoint
• Proficiency in accounting software (PIMS is an asset)
• Verbal and written proficiency in English

Skills required

• Active Listening
• Collaboration, and ability and willingness to work in a team
• Flexibility and adaptability
• Steadfast and perseverance
• Ability to work independently and under pressure
• Networking and negotiation
• Ability to multi-task and cope with a wide spectrum of responsibilities

Remuneration

This is a senior position and the salary will reflect this seniority. It will be disclosed in due time during the hiring process; noting that based on the profile/availability it can be a full time or part time position.