Finance Assistant

Main Purpose:

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives

Accountabilities:

• Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity
• Carrying out all accounting tasks and activities, classifying, preparing and filing of all accounting documentation in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Project Finance Manager.

Daily operations

• • Processing / preparing cash payments, bank transfers and checks
  • Liaising with other departments to ensure that they provide comprehensive & duly validated documentation, complying with the validation table, ad hoc procedures & memos.
  • Following-up on open payables and ensuring that MSF and suppliers’ statement of accounts match.
  • Ensuring that payments comply with MSF procedures & escalating payment requests that do not comply with procedures to the Finance Manager
  • Ensuring that cash payments, advances and overall management of the cashboxes comply with procedures (cash payment policy and money security guidelines); carrying out daily cash count and weekly cashbox reconciliations with the Finance Manager, investigating discrepancies when required.
  • Ensuring encoding of accounting entries of the project in compliance with the OCB Chart of Accounts & with the budget (analytic allocation):
    • Invoices / payments
    • Corrections
  • Ensuring the proper scanning and filing of all accounting documentation on a regular basis
  • Update Chq Registers & No Paid Lists

Monthly closing

• • Ensuring that monthly closing in the project happens as per the timeline set by the Accounting Manager
  • Preparing & signing cashbox reconciliations on monthly basis, reviewing all reconciliations with the Finance Manager
  • Timely communicating to the responsible Accountant in Coordination all documents for the mid-month and end of month accounting reviews, correcting entries in the accounting as requested by the responsible Accountant
  • Preparing & reviewing with the Finance Manager the monthly advance report in accordance with MSF procedures and ensuring that all open / non-reconciled entries are justified
  • Responsible for preparing the VAT report.

Others

• • Supporting the Finance Manager with budget follow-up & monthly fund request
  • Taking part to the quarterly IMT exercise under the Supervision of the Finance Manager, following up with the Finance Manager on corrective actions and possible improvements
  • Supporting the Finance Manager with any initiative that aims at improving the cost efficiency of the project

SKILLS AND QUALIFICATIONS:

Education

• Finance, business or administration related diploma.

Experience

• Essential previous working experience of at least three years in relevant jobs.
• Desirable experience in MSF or other NGO

Languages

• Fluency in Arabic and English are mandatory.

Knowledge

• Good knowledge of Microsoft office tools (Excel, Word & Outlook)
• Desirable knowledge in Unifield
• Arabic is mandatory
• Fluent in English
• Good Communication & Organizational Skills
• Teamwork player & Multi-tasker