(2) Procurement Assistant - Office

Job Profile

1. Required qualifications, competences and experience

Qualifications

• BA/MSc in business management with a focus on finance, controlling, purchasing or contract management or similar area

Professional experience

At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

• Good knowledge of the English and Arabic languages (speaking, reading and writing), German is a plus
• Good working knowledge of ITC technologies (related software, phone fax, email, the internet) and computer applications (e.g. MS Office)

2. Responsibilities

The procurement assistant support in

• Assist in all process steps for preparing contracts of procurement of services and good
• Prepare inquire offers from providers
• Send documents and follow up signatures of contracts and paperless approvals from GIZ internal documents
• Filing original documents and scan copies in DMS in line with GIZ rules and regulations

The junior procurement officer performs the following tasks:

3. Tasks

1. Purchasing, procurement of goods (Prosoft)

The procurement Assistant

• Prepare according to instruction from Procurement Officer materials and equipment locally, issues invitations to tender and processes orders
• assist projects and providers with the safe transport of goods to destination
• maintains data relevant for procurement and tenders in ProSoft and DMS
• assists providers regarding invoices procedures
• assists projects in complains regarding delivery
• file final documents in DMS in line with GIZ’s filing rules

2. Preparation of local contracts with individuals, consulting firms and Local Subsidies (Cosoft)

The procurement Assistant

• Prepares according to instruction from Procurement Officer local contracts
• informs the Procurement Officer on time about the status of contract preparation and related matters, particularly in the event of starting delays
• assists providers regarding invoices procedures
• keeps contract tracking lists updated
• file final documents in DMS in line with GIZ’s filing rules

3. Procurement of Transportation Services, Eventmanagement, Catering, Communications Services, Rent and other (with local contract templates)

The procurement Assistant

• Prepares according to instruction from Procurement Officer procurement of tickets for domestic and international travel.
• Get offers, prepare evaluation tables and award of orders
• assists providers regarding invoices procedures
• file final documents in DMS in line with GIZ’s filing rules

4. Other duties/additional tasks

• The procurement Assistant performs other duties and tasks at the request of management

GIZ profile: As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, the private sector and governments of other countries all benefiting from our services. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party.