Human Resources Assistant

Job Profile

A.   Required qualifications, competences and experience

Education and qualifications:

• university degree in business administration, focus on Human Resources, or law (with a focus on HR management)

Professional experience:

• minimum of 3 years professional experience in a comparable position (preferably in similar development cooperation organizations)

• good knowledge of Lebanese labor and social law
• good understanding of HR processes
• handle strictly confidential handling of all HR related

Additional main competencies:

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Excellent knowledge of English and the Arabic language in oral and writing, German is a plus
• High attention to details and preciseness
• Team player with good communication skills

2. Responsibilities

The position holder is responsible for:

• performing general clerical services
• assisting a specific administrative officer with his/her tasks as instructed
• assisting with filing documents in reference files or DMS in line with GIZ’s filing rules
• assisting with the recruitment of local staff
• assisting in implementing national personnel policies in line with local conditions
• assisting with HR payroll system and leave management and HR instruments and procedures
• assisting in organizing HR events, meetings, and training
• assisting in answering employee’s questions, and requests
• representing GIZ interests in HR matters and always acts on behalf of GIZ
• handling strictly confidential HR documents, files, and issues

In this context, the human resources assistant fulfills the following tasks:

3. Tasks

1. Recruitment

The position holder

• assisting with recruitment processes as per GIZ Rules and Regulations
• assisting in organizing the selection process (e.g. interviews)
• notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems
• checks the names of national personnel against the sanction list

2. Conditions of employment and HR Support

The position holder

• assisting in drawing up the appropriate employment contracts as per GIZ rules and regulations (staff member, interns, and volunteers)
• assisting in handling NP HR cycle and processes including on-boarding and off-boarding procedures; induction sessions
• assisting in the administration of National Personnel files according to GIZ rules and regulations

3. HR instruments and procedures

The position holder

• assisting HR officer in formulating and updating a wide range of HR information materials (for new staff or for the employment manual)
• assisting in ensuring all related work permits/residency are renewed when applicable
• assisting in quality check NP Staff talk cycle and its related procedures
• assisting employees by answering questions related to employment, job description, NSSF laws, code of conduct, and other policies and procedures.
• assisting in onboarding and offboarding processes

4. Handling HR System

The position holder

• assisting in uploading all necessary HR personal info in the system and with the tax advisor
• assisting in the payroll system and preparation and other NSSF payments
• assisting in leave records for staff via the HRM system
• assisting HR Officer with a tax advisor and preparing all documents related to the family investigation, and follow up closely to ensure family allowance is added
• preparing certificate as employment certification and NSSF forms as per employee request
• assisting with leave management and monitoring of leaves (annual leave, sick leaves, compensation, and unpaid leave) and ensuring submission of leave form

5. Other duties/additional tasks

The position holder

• represents the interests and always acts on behalf of GIZ
• conducts other relevant tasks upon the request of direct superior
• assisting with IDA and regular checking the changes in GIZ Orientation and Regulations Tool (O+R)
• assisting HR officer with a benchmark study

GIZ profile: As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, the private sector and governments of other countries all benefiting from our services. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party