Storekeeper & Purchase Officer

ABOUT THE ORGANIZATION:

Solidarités International (SI) is an international NGO working with vulnerable populations, mainly victims of armed conflicts, other man-made crises, and natural disasters. Specialized for more than 40 years in the coverage of vital needs, SI takes charge of emergency, early recovery, and reconstruction programs.

With respect for different cultures and close to the affected people, Solidarités International implements its programs by combining its organizational know-how and competencies with the skills and expertise of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2,200 local employees, are today present in 18 countries in Asia, the Middle East, Sub-Saharan Africa, and the Americas where they are particularly committed to fighting diseases related to unsafe water and poor hygiene conditions but also in the essential area of food security, livelihoods and basic assistance.

ABOUT THE JOB:

General objective:

We are searching for an organized and detail-oriented storekeeper - purchaser to manage all of the operations in SI warehouses. In this position, you'll play a key role in the proper care and monitoring of our stock, including ordering, receiving, and managing inventory. Also supporting the supply chain department in drafting contracts and implementing procurement dossiers – and digital archiving.

The main challenges:

• Given the huge items stored with several on-going projects, the storekeeper needs to ensure close monitoring and follow-up.
• Given a large number of employees using different types of stationary and consumables, the store keeper needs to ensure a close monitoring for the consumption of items and provide analysis to the line manager.
• Managing a big number of daily workers and trucks in the store during emergency responses.

• Liaising with program teams and supply chain manager to ensure the proper linkage between program and supply as well as to use allocated resources efficiently.

Priorities for the first 2/3 months:

• Gain swiftly a proper understanding of the setup and the ongoing operations of SI in the Northern region of Lebanon.
• Establish a proper way of working and coordinating with the program team as well as with the supply chain team.

List of main tasks:

Management of storage spaces

• Supervise the team of daily workers dealing with storage activities
• Complete dispatch and receipt documents in compliance with Solidarités International standards
• Maintain updated inventory lists
• Participate in monthly stored goods inventories and reconciliation with what should be in stock

Maintenance of buildings, storage spaces, and store equipment

• Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs
• Supervise cleaning and regular disinfection of storage spaces
• Ensure adequate ventilation of the spaces
• Ensure the equipment and machines used by teams are cleaned before returning to storage
• Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products and report to the line manager
• Regularly monitor the quality of products during storage. Pay special attention to expiration dates

Implementation of the purchasing process:

• Receive and process requests for quotes and PLs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products and services purchased correspond to the requirements in terms of quantity and quality
• Ensure that the information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files by the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Reporting/Capitalization:

• Ensure the compilation of activity and inventory reports from the stocks
• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests

YOUR PROFILE

Education:

• Minimum high school degree or equivalent.

Experience:

• Minimum 2 years of relevant experience as storekeeper and/or procurement,
• Previous experience working in emergency and/or development context
• Previous experience working with INGO is a strong asset.

Technical skills and knowledge:

• Very good command of logistics procedures
• Computer literacy with very good command of MS Office

Soft skills and spirit:

• Ability to work autonomously
• Flexibility
• Team player
• Ability to write good emails

Languages:

• Fluent in both English and Arabic: speaking, reading, and writing.

SI WILL OFFER YOU

A salaried post:  1325 USD as a monthly basic salary

Vacation: 1.5 days/month

Social and medical coverage

APPLICATION PROCESS

Does this description fit you?

Please send us your CV and Cover letter in English. CV only will not be considered. 

NB:  The vacancy may close before the deadline. Thank you for your comprehension 

For further information about Solidarités International, please consult our website:  http://www.solidarites.org/en/