Technical and Lighting Product Development Expert

1. Introduction: Berytech, acting on behalf of the U.S. Agency for International Development (USAID), and the Lebanon Enterprise Development (LED) Project, under contract number AID-268-C-17-00001, is soliciting proposals from Lebanese Individual Consultant that can support our clients on the below scope of work.

Offerors are responsible for ensuring that their offers are received by Berytech in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration. 

Offerors should take note that this RFP does not obligate Berytech to execute a subcontract nor does it commit Berytech to pay for any costs incurred in the preparation and submission of any proposals for this solicitation. Furthermore, Berytech reserves the right to reject any and all offers, if such action is considered to be in the best interest of Berytech.

1. Quotations: Quotations in response to this RFP must be priced on a Level-of-effort (Number of working days ) term contract, all-inclusive basis, including delivery and all other costs. Pricing must be presented in USD and offers must remain valid for not less than 60 calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead;

In addition, offerors responding to this RFP are requested to submit the following:

• Copy of CV
• Copy of education certificates
• Previous work experience
• Copy of passport/ID 
• MOF registration (if applicable) 

2. Taxes and VAT: The agreement under which this procurement is financed is not exempt from the payment of taxes, tariffs, duties, or other levies imposed by any laws in effect in the Cooperating Country.  Therefore, offerors must include taxes, charges, tariffs, duties and levies in accordance with the laws of the Cooperating Country.

According to the Lebanese Law a 7.5% will be deducted as Non- Resident tax from Individuals

who are not registered.

3. Eligibility: By submitting an offer in response to this RFP, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Berytech will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

4. Evaluation Criteria: The award will be made to a responsible offeror whose offer follows the RFP instructions, meets the eligibility requirements, and is determined via a trade-off analysis to be the best value based on application of the following evaluation criteria. The relative importance of each individual criterion is indicated by the number of points below

1. Cost (Daily Rate x Man-days): 25 Points
2. Man-days reasonableness: 10 Points

2. Offeror’s qualification, expertise & past experience: 20 Points 

3. Scope of Work: 20 Points 

4. Site Visit & Client feedback: 20 Points 

5. Timeline: 5 Points (To be Executed by Maximum June 2022)

Follow-up discussions may be conducted with several Consultant(s) to resolve any questions, finalize the scope of work and agreement on final not-to-exceed costs as a means to recommend final selection to Berytech.

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFP, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Berytech reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Berytech reserves the right to conduct any of the following:

• Berytech may conduct negotiations with and/or request clarifications from any offeror prior to award.
• While preference will be given to offerors who can address the full technical requirements of this RFP, Berytech may issue a partial award or split the award among various suppliers, if in the best interest of the Lebanon LED Project.
• Berytech may cancel this RFP at any time.

Please note that in submitting a response to this RFP, the offeror understands that Chemonics and USAID are not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to Berytech for consideration, as Chemonics and USAID will not consider protests regarding procurements carried out by implementing partners. Berytech, at its sole discretion, will make a final decision on the protest for this procurement.

5. Terms and Conditions: This is a Request for Proposal only. Issuance of this RFP does not in any way obligate Berytech, the Lebanon Enterprise Development (LED) Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to Berytech’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request.

Section 2: Offer Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFP:

• Offer Cover Letter
• SOW
• Timeline
• Man-days
• Cost in USD
• Copy of CV
• Copy of education certificates
• Previous work experience
• Copy of passport/ID 
• MOF registration (if applicable) 

Section 3: Scope of Work

Fabraca Studios sal - Industrial City- Bauchrieh, Lebanon

Fabraca Studios manufacture custom-made lighting solutions for residential and commercial projects. The company was founded in 2013 by architect  Samer Saade. Inspired by the traditional techniques used in the Industrial City, Fabraca Studios experiments with form and material. Each project, from sketch to maquette to prototype, is the result of an organically evolving process. Concepts evolve as a result of the team’s multidisciplinary approach to product design. Prototypes are created in collaboration with neighboring artisans and craftsmen, and visions are set through communication with clients and architects. Working from Beirut’s Industrial City, Fabraca collaborates with various workshops, learning age-old techniques, aiming ultimately to revive and rely on the community, creating a symbiotic relationship between designer and craftsman.

Today, the company achieved a major step by earning the design, manufacturing, installation, and commissioning of the Institut du Monde Arabe in Paris- France https://www.imarabe.org/en, which is a large museum featuring the Arabic culture in the heart of Paris. This large project is considered a significant achievement for the company which was competing with famous international firms. Now, the company is bidding for important projects in the GCC and Europe, and thanks to its quality custom-made products, innovation, and material, the company has a high competitive edge even with large international firms in the domain.

Fabraca Studios is subcontracting with many workshops (around 5) in Bauchrieh Industrial City to perform jobs that the company is not willing to do in its workshop because they require advanced machines that are not available at Fabraca Studios.

The new buyers will be buying from Fabraca Studios custom-made high-end lighting solutions for their projects. The value of the transactions is estimated at $120,000 for the first year and $130,000 for the second.

Lighting technology is always evolving and improving, with new trends, applications, materials, and electrical innovations occurring every day. For the company to be able to be in line with all the above improvements in the business and to offer to its clients, state-of-the-art custom-made solutions, it lacks new product development skills to support the technological aspect of the lighting, mainly LED and others.

LED will cost-share with Fabraca Studios to hire a lighting design consultant with more extensive experience in the lighting manufacturing industry, material, innovation, and new technologies to help the company in technical development, innovate new lighting products and systems especially the LED lighting, redesigning production files and reassuring heat transfer in lighting object. The consultant will work additionally on the production process (Production planning and management) to increase efficiency and quality.

Site Visit

Site visit or conference call with the client for this requirement is mandatory. If you submit a tender without having attended the site visit or making a conference call, your bid may be deemed non-compliant and will not be considered.

To arrange a visit or conference call, please coordinate with our business advisor for each client before the deadline. Depending on the situation, each client has the right to take conference calls

instead of site visit. The client has the right to stop meeting consultants/consultancy firm at his disclosure.

Client

Business Advisor

Tel

Fabraca Studios Sal

Samer Salamany

+961 70 516 980

Scope of Work:

Each consultant should submit a proposal that include a detailed SOW accompanied with price for each technical assistant.

N.B: Before awarding the contract for the winning vendor please be reminded that the SOW hence deliverables will be divided between LED and the client firm. The consultant will sign two separate contracts for the SOW:

1. A contract to be signed with Berytech that represents most of the technical assistance deliverables and;
2. A contract to be signed with the client firm to represent the deliverables for the client cost share part.

Section 4: Offer Cover Letter

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

To:                          Berytech – LED Project

                                Berytech Innovation Park – BDD 1294

                                Beirut Digital District, Bechara El Khoury Street

                                Beirut, Lebanon

Reference:            RFP No. 16

To Whom It May Concern:

We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFP. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFP. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFP—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

• We have no close, familial, or financial relationships with any Berytech or LED project staff members;
• We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFP; and
• The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• All information in our proposal and all supporting documentation is authentic and accurate.
• We understand and agree to Berytech’s prohibitions against fraud, bribery, and kickbacks.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

Authorized Signature:                                                                                                                                                

Name and Title of Signatory:                                                                                                                    

Date:                                                                                                                                                                             

Company/Consultant Name:                                                                                                                                    

Company/ Consultant Address:                                                                                                                               

Company/ Consultant Telephone and Website:                                                                                                  

Company/ Consultant Registration or Taxpayer ID Number:                                                                            

Company DUNS Number:                                                                                                                                         

Does the company/ Consultant have an active bank account (Yes/No)?                                                        

Official name associated with bank account (for payment):