Purchasing Officer - Baalbeck

- Starting date: February 2022
-Type of contract: Fixed Term Contract for 1 year, renewable
- Activity rate : Part time 50%
-Place of work: Baalbeck
- Salary : LBP 970,000

Main Purpose

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply Officer / Logistics Manager of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

 MSF Section/Context Specific Accountabilities

• • Ensuring the general functioning of the transport and purchasing activities according to the mission supply guideline.
  • Supervising the quality of the products and services provided to MSF, timeframes and the competitiveness of prices (several quotations), in line with supply guidelines and report it to Supply officer.
  • Drafting and preparing contracts / service agreements as per MSF standards and in compliance with the finance and HR guidelines.
  • Requesting cash advances and managing payments and settlements of planned purchases on weekly basis.
  • Scheduling periodical visits to suppliers and clinics.
  • Negociating with suppliers and collecting needed documents for finalizing the purchases.

Performing any related other tasks, as requested by line manager

Requirements

Education

Essential: College Diploma in commerce.

Desirable: A degree in related studies.

Experience

Essential: 2 years’ experience in supply chain or related jobs

Languages

Essential English and Arabic language

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation

• Behavioural Flexibility
• Commitment.to MSF Principles
• Service Orientation
• Stress Management