Project Coordinator-Livelihood

MAJOR RESPONSIBILITES

% of time

Activity

40%

Plan and coordinate the project’s field activities

• Ensure that all aspects of the project’s daily management are met, including logistics, administration, security, visibility, community and beneficiaries liaison, evidence generation, coordination and risk management.
• Develop and guide the project team on the usage of project management tools (including but not limited to reports, DIP, Logframe, ITT, SOPs, financial tracking, programmatic process flows)
• Handle project’s procurement needs according to the developed procurement plan.
• Ensure that project activities are implemented in  good quality based on the project/s outcomes and taking into consideration the local context
• Follow-up and coordinate with the MEAL and technical teams to ensure that all needed tools are in place, developed and analyzed according to the project needs
• Review project level analysis and highlight trends to program manager. Implement the recommended operational measures to address gaps and challenges.
• Contribute in the development of ToRs for external consultants
• Responsible of the production of high quality narrative reports in a timely manner and based on the agreed template and proceses.
• Provide guidance to teams/partners to identify convenient locations for undertaking project activities based on technical standards.
• Engage in proposal development as required by the Program Manager.
• Ensure the quality of implementation in reference to the donor’s guidelines, national SOPs, best practices while also generating evidence to show contribution to WVL national strategic objectives.
• Ensure that lessons learned, risks and innovation are well documented and shared with the program team
• Support the identification and escalation of advocacy   issues to Program Manager.
• Participate in periodic evaluations of the impact of the project on the beneficiaries with support from the MEAL unit.

10%

Build relationships & capacities of the hosting and beneficiary community

• Establish and maintain contact and productive working relationships with community representatives, local and international organizations, at the field level.
• Conduct meetings with key stakeholders to engage them in the project interventions and agree on their contributions in order to ensure sustainability.
• Ensure partners’ capacity assessment is conducted and capacity building plans are in place and implemented.
• Support the Program Manager in engaging and pre-positioning WV with NGOs and local partners to scale up the sector portfolio in the area.
• Actively attend and participate in sector working groups
• Support in undertaking a stakeholder mapping analysis ( on the different NGOs operating in the sector and areas, in order to understand the functions various stakeholders fulfil, power dynamics, and to identify potential local ).
• In collaboration with the Cash & Livelihood specialist, contribute to technical evaluation of activities and take initiative to propose adjustment of activities depending on needs and circumstances.

20%

Handle Staff Management

• Develop JDs and Recruit staff, whenever needed.
• Provide leadership and coaching to the direct reports in terms of project management and quality of implementation.
• Effectively manage the performance of direct reports ensuring performance agreements, regular performance reviews, and annual appraisals are done. Address performance or behavioral issues when they arise.
• Together with the Program Manager and sector Specialist, plan and provide opportunities for capacity building to project team in consultation with the P&C Department to ensure coordinated technical and personal development.

25%

Handle output level reporting, safeguarding and accountability incidents reporting

• Ensure that output level reporting is done as per the established guidelines
• Complete the required information in Activity info as per the set deadlines
• Fill project targets as per the set guidelines
• Ensure timely reporting for information disseminated to communities/partners/donors and Support Offices.
• Ensure compliance with donor and World Vision’s policies and technical tools set in place
• Develop project-specific material such as QandAs
• Conduct activities that enable partners to be properly informed about WVL, its Complaint mechanism, the project activities and WVL Safeguarding policy and other policies
• Ensure beneficiary feedback is addressed in a timely manner and refer the complaints raised to the Accountability unit as per the set guidelines.
• Fill the  Referral Tracking sheet on a monthly basis and send it to the relevant focal person
• Report any child and adult safeguarding incident as per the established guidelines and ensure that safeguarding incidents are being reported by project staff as required
• Report on the Indicator Tracking Table (ITT) ensure that MoVs are validated
• Report on the activities in a timely and quality manner that would help submission of accurate reports internally and externally.

5%

Perform other duties as required

• Attend and participate in WVL’s spiritual nurture and other organizational events
• Responsible of own security and actively contribute to a positive security culture
• Report CP incidents as per the safeguarding policy guidelines.
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
• Perform other duties as assigned by Line Manager

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 3-5 years of experience in managing staff, work with local partners, and build capacity of both;
• Strong understanding of best practices and strategies in the basic assistance and Cash sector
• Proven experience in community mobilization;
• Proven experience working in emergency settings;  
• Strong understanding of project Cycle Management and tools 
• Experience in implementing projects through local partners
• Good Communication and interpersonal skills with ability to network and negotiate with partners and government bodies.
• Ability to work in and contribute to dynamic team operating in a fragile environment

Required Education,

training, license,

registration, and

certification

• University degree or higher education relevant to Social Studies, development-related field or Business Management;
• Good computer literacy in Microsoft Office package (incl. Excel), and holder of a valid driver’s license.

Preferred Knowledge

and Qualifications

• Experience in data gathering and analysis
• Cash Learning Partnership (CaLP) certification;
• Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.
• Good understanding of sphere relief standards.

Travel and/or

Work Environment

Requirement

• Field and Office based
• Position requires availability and willingness to work outside regular office hours occasionally.
• Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.