Project Assistant Temporary Cash Assistance

PROJECT ASSISTANT FOR TEMPORARY CASH ASSISTANCE (TCA)

JOB DETAILS

LOCATION: Tripoli

CONTRACT TYPE: Fixed Term, End of December 2022

JOB FAMILY: Programmes

ONE OXFAM GRADE: E     ZONE: 1

DEPARTMENT: GLOBAL PROGRAMMES                                                                 

TEAM: Programmes

SALARY:  As per scale

HOURS: 40 (FTE)

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

DEPARTMENT PURPOSE: Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

TEAM PURPOSE: Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity, within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars: humanitarian, Citizenship, Governance and Economic Justice, and the Beirut Response Pillar.

The purpose of the humanitarian pillar is to ensure that marginalised women and men, including refugees from Syria and Lebanese, are able to have safe access to WASH, attain their rights to life, security, protection and assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

JOB PURPOSE: The purpose of the Project Assistant for TCA is to support the team in identification of cases eligible for cash assistance, ensuring proper follow-up with beneficiaries and their families, coordinating with partners, Social Development Centres (SDC) and with service providers (e.g Liban Post), and to ensure accurate documentation of cash assistance, all in the framework of donor funded cash and protection projects in Tripoli.

JOB REPORTS TO Senior Project Officer

ROLES REPORTING TO THIS JOB NA

BUDGET RESPONSIBILITY NA

GEOGRAPHICAL SCOPE Tripoli

KEY STAKEHOLDERS

Project Manager, Senior Project officer, Humanitarian Coordinator; Emergency Food Security and Livelihoods Coordinator; Protection Advisor,  Citizenship, Governance and Economic Justice Coordinator, Cash Advisor, Senior Operations and Compliance Finance officer, Finance Team, Protection assistant, MEAL officer, MEAL assistant, partners and SDC staff, Liban Post

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Programme:

Liaise with Oxfam’s finance department, Liban Post or other servicer provider to ensure effective and timely delivery of cash to beneficiaries

Work in close consultation with the cash and protection team to ensure appropriate follow up with households, especially in sensitive cases, as well as referrals

Support capacity building activities with Social Development Centres and the local partner

Coordinate and liaise with identified partners and stakeholders on cash and protection interventions

Conduct vulnerability assessments and panels with partners

Follow up on the target and suggest ways to increase our target

Follow up on TCA referrals from external NGOs

Coordinate with MEAL department by regularly sending a new list of accepted beneficiaries and non-withdrawals.

Interface with communities as needed through home visits and spotchecks

Ensure that cash documentation is accurately completed, compiled, and returned to the Finance Department in a timely manner every two weeks

Monitoring:

Conduct regular onsite monitoring visits, track project progress and flag issues

Track project activities and support the partners, ensuring streamlined paperwork and decision making between Tripoli and Beirut.  

Support the organization of bi-annual reflection meetings with all project partners

Support post-distribution monitoring, baseline and endline activities (including data collection)

Conduct monitoring visits at Liban Post or other service provider to ensure their safety and satisfaction

Contribute information to a log of all 'lessons learnt" and success stories during the project

Reporting and Data Management

Report regularly to the Project Manager and Senior Officer, and technically coordinate with the cash advisor and Protection Advisor on the progress of implementation and challenges encountered against targets set, highlighting constraints - and propose solutions

Ensure data entry and safe management of beneficiary information following data protection protocols  

Record and take action on phone calls received on the project helpline through Oxfam’s “Your Word Counts” feedback system

Enter data into Activity Info and the UNHCR RAIS system

Participate in and maintain a timely and appropriate flow of information up and down the management line (including programmatic information, security issues, etc.) and horizontally with partners

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)

Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

Self-Awareness

Humility

Mutual accountability

In addition:

At least 1 year of experience in working with communities in humanitarian or development contexts, in particular with displaced or refugee populations

Excellent written and verbal communication skills in Arabic and English

Ability to influence and negotiate, both internally and externally, complemented by strong interpersonal skills

Previous experience in working in partnership with national organisations

Good computer skills in MS Office programs, particularly Excel

Diplomacy, tact and negotiating skills.

Willingness to work in insecure environments and a high level of adaptability and initiative

Desirable

A Bachelor’s degree in a relevant discipline such as Development Studies or equivalent;

Previous knowledge and/or experience of emergency cash assistance or other cash-based humanitarian interventions. Protection professionals with relevant cash experience are strongly preferred;

Experience working in North Lebanon, with preference for applicants residing in and/or have experience working in Tripoli.

Experience entering data and maintaining databases

Administrative experience

Familiarity with Social Development Centres of the Ministry of Social Affairs

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.