Distribution Admin Assistant

DCL is looking for a Distribution Admin Assistant in Tripoli Office for the WFP 2021-2022 School Snacks Project. Please send a CV and a cover letter to:

HR.DCL@outlook.com

Job description:

This key role is responsible for scheduling the distribution of food products in coordination with distribution officers (Area Monitors) and product supplier to ensure delivery and distribution take place in a smooth and timely fashion.

• Organize distribution for schools benefitting from the WFP 2021-2022 School Snacks Project.
• Prepare a weekly order in collaboration with the Senior Project Assistant
• Prepare daily distribution schedule in coordination with area monitors to finalize order quantities.
• Prepare distribution routes and time of arrival in collaboration with supplier representative.
• Monitor the receipt of product according to the set schedule, and analise and address reasons for tardiness in the schedule.
• Receive and compile waybills for received snacks.
• Maintain and review stock for warehouse and school storage rooms.
• Liaise with team members and make all arrangements for smooth distribution in collaboration with DCL Area Monitors.
• Prepare reports, compile and maintain records on ordered and received quantities.
• Report daily, weekly, and monthly to the Senior Project Assistant.

Behavioral competencies:

• Demonstrated communication, interpersonal and organizational skills;
• Flexibility, teamworking skills, and ability to multi-task under pressure;
• Strong analytical and practical problem-solving skills;
• Ability to work well in unstable and frequently changing conditions;
• Demonstrated capacity of teamwork and of coordination with the relevant actors;
• Humanitarian motivation and commitment to DCL code of conduct, values, policies and procedures;
• Detail orientated and observant: A strong eye for detail, identifying quality and process problems early;

Qualifications:

• Minimum 3 years of relevant work experience (experience within an NGOs is a plus);
• Knowledge of humanitarian and NGO principles;
• MS proficiency (Microsoft Word, Excel, Outlook, etc.);
• Fluency in both English and Arabic is mandatory.
• Must have a car and valid driving license.

Duration of Contract

• 3 months (March 2022 till May 2022)

Deadline of submission:

25 February 2022