Procurement Specialist_(National Contract)

Duty Station: Beirut or Zahle with travel to field offices as required.

Line Manager: Procurement and Logistics Manager

Responsible for: Supply Chain Management, including Procurement and Administrative Contract Management

MAIN DUTIES AND RESPONSIBILITIES:

• Ensure strict application and respect of WW-GVC and donors procurement procedures and guidelines
• Develop and implement trainings for log and project teams
• Support conceptual and quantitative analyses of prioritized supply chain improvement projects

• Supervise and review the launching of Procurement Procedures above 10k Euro (Negotiated Procedures, Local & International Tenders) in accordance to WW-GVC Global Procurement Manual and Donor Guidelines 
• Refer to specific donor guidelines and rules
• Writing / reviewing of Supply, Service, Works and Framework Contracts
• Contract Management throughout project cycle including the close follow up on complex Works Contracts.
• Ensure timely processing of procurement orders, monitoring of contracts and accurate forecasting of upcoming procurements
• Develop, implement and monitor a comprehensive supplier database and ensure feedback mechanism on suppliers throughout the procurement/ project cycle
• Ensure procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews.
• Provide inputs on key supply chains for project reports to donors
• Provide inputs and support during external audits and compliance checks as needed
• Support the Procurement Logistics Manager in constant development and improvement of tools and practices that increase procurement transparency and reduce organizational risk

ESSENTIAL REQUIREMENTS:

Qualifications and Knowledge

• Proven knowledge of Supply Chain Processes and International and Lebanese standards and laws
• Demonstrated knowledge of and experience with main donors’ procurement regulations (including min. EU, UN)
• At least 7 years of experience in procurement
• English Proficiency including in legal writing

Personal skills

• Excellent planning and organizational capacity
• Proactive and dynamic attitude
• Ability to perform with quality and attention to details also under pressure

DESIRABLE REQUIREMENTS:

• Previous experience with NGOs or UN
• Experience of procurement of supply/works for amounts above 0.5 M USD