Logistics Officer

Logistics Officer

The Logistics Officer will manage the fleet of project vehicles, supervise the project Drivers/Logistics Assistants, and support general office administration, meetings and logistics. The position reports to the Office/HR Manager.

Key Duties and Responsibilities:

• Support daily administrative operations of project including facilities, logistics, security, and inventory, as well as record and file management, in compliance with DAI policies and USAID rules and regulations.
• Responsible for gaining comprehensive knowledge of project FOM and ensuring compliance while operating and maintaining project vehicles.
• Supervise project Drivers/Logistics assistants.
• Build capacity of the drivers in administrative tasks such as managing travel request, vehicle log records, vehicles maintenance records and timekeeping.
• Manages the coordination of logistics for meetings, workshops, trainings and other events.
• Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.
• Manage periodic scheduled vehicles maintenance.
• Ensure all vehicles are insured and local fees are paid as per Lebanese laws.
• Approve vehicles logbooks, fueling and maintenance records and ensure that they are well organized maintained and updated on TAMIS according to DAI policies.
• Prepare accident and incident reports.
• Assist with procurement of operational goods and services such as kitchen and sanitary supplies as well as stationery and office supplies.
• Supports process of office upgrades and maintenance.
• Perform screening of project suppliers, partners and beneficiaries and maintain the appropriate records.
• Manage relationship with goods and service providers, car rentals, insurance companies, etc.
• Manage reception desk and interface as appropriate with parties passing through or using the project office.
• Facilitate administrative transactions with governmental and/or other institutions facilitating the running of WSC office (electricity, water, generator, etc.)
• Coordinate transmission and receipt of items that may require customs clearance and other regulatory offices.
• Assist with gathering, scanning and filing project documentation under guidance from relevant project staff (Procurement, Grants, Finance, etc.).
• Assist with maintaining inventory of project property.
• Assist with the submission and tracking of NSSF medical claims with local auditing firm.
• Assist with travel arrangements for project staff and visitors
• Perform courier services as required.
• Other duties as assigned by supervisor or COP.

Qualifications:

• Bachelor’s degree in relevant field required.
• 3 years of logistical and administrative experience.
• Familiarity with international donors preferred ideally on USAID-funded projects.
• Demonstrated experience working with diverse teams in a fast-paced environment.
• Knowledge of DAI policies, procedures, and systems preferred.
• Excellent interpersonal skills, including a track record of successful coordination and effective working relations with a wide range of stakeholders (e.g. vendors, service providers).
• Strong communication skills both written and oral in English and Arabic.

Application link: https://fs12.formsite.com/DAIWSC/tzgm4v6dv9/index.html

Application instructions:

Select the position in which you are interested in applying for, fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps.

About DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.