Within the delegated authority and under the supervision of the Public Information Officer or his/her designated mandated representative(s), and under the direct supervision of the Senior Administrative Assistant, the UNV Administrative Assistant will:
General Administration:
• Draft routine correspondence
• Maintain files of rules, regulations, administrative instructions and other related documentation
• Maintain up-to-date work unit files (both paper and electronic)
• Coordinate extensively with programme units and liaise frequently with internal team members in the field and at headquarters
Budget and Finance:
• Review status of relevant expenditures and compares with approved budget
• Review requisitions for goods and services to ensure that correct objects of expenditure have been charged and availability of funds
• Assist in the preparation of budget performance submissions
Contract Administration:
• Assist with day-to-day administration of contracts between the UN and external contractors for outsourced services
• Audit the contractors’ invoices against the goods and services provided by the contractor and approved by the UN
• Process the payment of contractor invoices and monitor payments
Other:
• Participate in the implementation of the Regional Office work plan and assist the office in planning and organization all its activities
• Provide logistical and organizational support for trainings, workshops and conferences; including drafting invitation letters, coordination with external trainers/speakers, drafting of financial reports, contacting the participants to provide documents
• Post on social media, assist in the organization of events or media campaigns
• Support in the production of information communications products (e.g. press kits, press releases, feature articles, speeches, booklets, brochures, backgrounders, audio-visual materials, radio spot programmes, etc.)
• Prepare, based on official UN documentation and other sources, initial drafts of information products, articles or chapters for inclusion in the Office’s communication material, periodicals and reports
• Support the maintenance of key information products such as social media, website, contact lists and their distribution;
• Support the Public Information Officer maintaining operational relationships with key constituencies
• Act as focal point on specific issues, monitoring and reporting on developments, responding to inquiries, etc.
• Contribute to the implementation of ROMENA Youth Program and participate in designing a plan for future activities
• Support the youth team in promoting youth participation in public affairs and enhance activism of young Civil Society Organizations (CSOs) and human rights defenders
• Any other related tasks as may be required or assigned by the supervisor.
Intervention Sectors
Development
Location
- Lebanon
- Beirut
Application Deadline
Organisation
Salary Range
1200 to 1500 (USD)
Contract Type
Full Time
Application Submission Guidelines
ONLY APPLICATIONS SUBMITTED ONLINE THROUGH THE BELOW LINK WILL BE ACCEPTED:
Apply Here: https://app.unv.org/opportunities/1685021330100480
Requires a Cover Letter?
No
Experience Requirements
3 to 5 years
Education Degree
Bachelor Degree
Education Degree Details
Required Degree : Bachelor's degree in business management, accounting, finance, communication, journalism, or related fields is required
Required Experience: At least 3 years of professional work experience at the national and/or international level in administrative services, finance, accounting, audit, human resources or related area is required; experience with the UN’s administrative system, budgetary system and financial reporting is a significant asset;
a) Qualifications, skills, experience, areas of expertise:
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; experience with Inspira and Umoja is an asset;
• Have affinity with or interest in human rights and volunteerism, and the UN System;
• Experience in the field of public information or communications in a professional biodiversity or environmental context is desirable;
• Experience in the field of administration or communications in an intergovernmental context is desirable;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills; translation;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness.
Required Experience: At least 3 years of professional work experience at the national and/or international level in administrative services, finance, accounting, audit, human resources or related area is required; experience with the UN’s administrative system, budgetary system and financial reporting is a significant asset;
a) Qualifications, skills, experience, areas of expertise:
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; experience with Inspira and Umoja is an asset;
• Have affinity with or interest in human rights and volunteerism, and the UN System;
• Experience in the field of public information or communications in a professional biodiversity or environmental context is desirable;
• Experience in the field of administration or communications in an intergovernmental context is desirable;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills; translation;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness.
Arabic
Fluent
English
Fluent
French
Basic
Hide guidelines for wrong answers
No