Safety and Security Coordinator - Beirut

ROLE PURPOSE:

The Safety and Security Coordinator will support the Health, Safety & Security Senior Manager in reducing the risks posed to the programme personnel and assets of all national SC staff, international SC staff along with their dependants, volunteers and partners in Lebanon. This will be done through developing and ensuring the systematic application of safety and security management systems, policies and procedures in all of SCI operational areas in the aforementioned areas. Also support on developing further overall organizational capacity in staff training and crisis management; conduct security assessments; provide training and orientation for staff, support on analysing incident reports and security updates, provide direct safety and security management support in emergency response staff and respond to related inquiries.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work.

SCOPE OF ROLE:

Reports to: Health, Safety & Security Senior Manager

Staff reporting to this post:

Direct Line to Country Office Safety and Security Assistant 

Dotted Line to Bekaa and North Safety and Security Assistant 

KEY AREAS OF ACCOUNTABILITY:

Security Management and Systems

• Support in contingency plans for evacuation, relocation, hibernation, and medical evacuation are disseminated and adopted amongst relevant staff.
• Ensure that communication systems are adequate and maintained and provide training to staff on the use of such equipment and communications protocols in conjunction with the Logistics Department.
• Develop security briefing materials and ensure that all new employees, international or national, receive appropriate security orientation within 24-48 hours of arrival in the field.
• When needed, provide guidance to the Logistics Coordinator/officer on travel and vehicle fleet management policies; ensure vehicle inspection procedures are applied and all vehicles are properly equipped; train drivers in established procedures and requisite skills.
• Ensure that incident report forms are properly compiled by staff and are sent to relevant staff.
• Ensure that regular security meetings are conducted with SAs and relevant SC staff, consultants and partners and recorded in proper way.
• Support on Guide training and monitor all staff to ensure the Country’s Minimum Standards in Safety and Security are followed and respected.
• Support in ensuring that all Beirut, Mount Lebanon, South and Bekaa SC program activities/locations are assessed and monitored relative to their impact on staff safety and security.
• Support in conducting contingency planning exercise, drills and simulations at field level where all teams need to participate in order to build capacities and spread awareness and SCI crisis management protocols at all levels.
• Assess program activities and their impact on staff security and make recommendations to reduce staff vulnerability.
• Support in budget security related activities/purchases/installations on a yearly and sub-yearly basis.
• Support in researching and analysing security-related information from a variety of local and international media sources, the UN and other INGOs in order to produce a formal weekly/ As needed security update.
• Track daily field missions and movements of staff
• Coordinate post-incident follow up actions, analysis and recommendations.
• Assist Health, Safety and Security Senior Manager in developing emergency teams in the field offices.
• Support in partnership assessment and capacity building as requested by Health, Safety and Security Senior Manager.
• Maintain as a department a higher visibility and structured approach with the Partnership Management by establishing a proper and regular communication even on the field level through the SSAs reflecting on the needs related to our partners.
• Support in reviews of individual security procedures and policies as requested and make recommendations to further enhance security.

Documentation

• Ensure that briefing documents, inductions, Warden tree and other related documents are maintained and developed to help orient all new staff about the overall security situation in Beirut, Bekaa, Mount Lebanon and South and the particular threats and procedures in the areas where staff will be based.
• Ensure that a centralized filing system of security-related documents is maintained and updated regularly.
• Conduct on-going threat assessments and compile reports on security assessments of offices, staff guest houses, field sites and project areas.
• Support line manager in ensuring proper use of DATIX on-line security situation update and incident reporting system; and to analyse incident data and share resulting information with relevant staff, as appropriate.
• As needed, present written weekly and monthly reports to the Area Management Teams & Health, Safety and Security Senior Manager.

Capacity Building and Training

• Support in building the capacity of the Safety and Security Assistants and field staff in terms of personal safety and security. 
• Develop a programme of induction and continuation training for current and new staff.
• In consultation with the Health Safety and Security Senior Manager, support in conducting security trainings for all staff in safety and security related subjects ensuring that policy and guidelines are understood and are being adopted and implemented across the programme. 

Coordination and Networking

• Coordinate and liaise on programme safety and security matters with all relevant actors in within his/her areas of implementation such as national and international NGOs, UN, Donor organisations, and government authorities.
• To share information with staff in the field ensuring high security awareness levels, close situation monitoring and effective two-way communication on security-related issues.
• Under guidance of the Health, Safety and Security Senior Manager, serve as a key resource to SCI partners in times of emergencies, such as natural or manmade disasters.
• Participate in the INGOs security forum within his/her areas of implementation.

QUALIFICATIONS:

• Degree in Security Management or a related field.
• Fluency in written and spoken English and Arabic.
• Training in Security Management, First Aid, TOT, Advanced Field Security Training, HEAT(Preferable)

SKILLS AND EXPERIENCE:

• 3 to 5 years of experience in non-profit organisations with humanitarian assistance programs including supervisory and overseas work experience.
• Advanced level of understanding of various communications technologies, including VHF and HF radio systems, satellite phones, cell phones, etc.
• Solid training skills and the ability to develop and implement successful training sessions.
• Solid organizational skills.
• Ability to be flexible and work well under pressure in a fast-paced team environment.
• Computer literacy, particularly in Word, Excel, PowerPoint, Access and database/mapping systems.
• Ability to balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination.
• Sound knowledge of humanitarian principles of impartiality and neutrality as outlined in the Humanitarian Charter and the International Red Cross Code of Conduct.
• Resourcefulness and creativity in developing the role of security within the programme and ensuring the most effective support to line management.
• Excellent coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
• Strong communication, people management and interpersonal skills in English and Arabic, with experience in leading multicultural, values driven teams.
• Willingness to work and travel in often difficult and insecure environments.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures