Admin & HR Assistant

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Major Responsibilities :

• Assist in the recruitment process; announcement of vacancies, conduct pre-screening, contact candidates for interviews and assessments, conduct reference checks, send regret emails, and follow up on the recruitment process with line manager.
• Conduct interviews and select applicants who meet the specified criteria for the position as per the recruitment process.
• Maintain proper filing system for all HR files such as employee files, recruitment documents, performance appraisals, leave entitlements, and contracts.
• Prepare team monthly payroll, including all deductions and allowances.
• Under the supervision of the HR, the unit contributes to the preparation of employment contracts of the staff in close coordination with the concerned units.
• Responsible for the logistical arrangements of meetings, workshops, and other events in collaboration with the logistics department & operations, and other units.
• Ensure to collect all the documents signed and filed including timesheets and pay-slips.
• Prepare employees’ work certificates upon request.
• Follow up on the exit administrative procedures, such as exit interviews, documents to be signed, and HR belongings to be handed.
• Maintain and update the HR electronic and hard filing system
• Maintain the confidentiality of all sensitive HR information at all times
• Show flexibility in supporting other field offices when necessary
• Monthly report to line manager.
• Support and provide assistance for employees on HR policies and procedures.

Key Performance Indicators : 

• Adherence to B&Z policies & procedures
• Employee Relations
• Conflict resolutions

Education & Experience :

• Bachelor's Degree in Human Resources, Business Management or any related field
• Minimum of 2 years of professional experience in an Administration/HR role.

Competencies

Functional: 

1. Knowledge of employment laws and practices
2. Excellent organizational skills
3. Strong computer skills, especially in MS office

Behavioral:

1. Communication skills
2. Confidentiality & Integrity
3. Teamwork & Collaboration
4. working under pressure